Accounts Payable & Accounting Specialist

Hope The Mission•Los Angeles, CA

2d•$30 - $33

About The Position

Hope the Mission’s mission is to prevent, reduce, and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions. The Accounts Payable & Accounting Specialist supports high-volume accounts payable administration and related accounting functions across an organization with multiple sites, funding sources, and grant requirements. Reporting to the Director of Finance, Accounts Payable, the Specialist processes vendor invoices and payment batches; maintains vendor records; codes expenditures to general ledger accounts, departments, classes, and grants; supports month-end and year-end close; and maintains audit-ready documentation in compliance with GAAP, organizational policies, and funder requirements. The role also supports expense management, grant compliance, reporting, audits, records retention, and continuous process improvement. The position requires regular interaction with vendors, staff, finance leadership, and people experiencing crisis. Work is generally in a moderate-noise office setting, but may involve stressful or crisis situations and periodic exposure to outside conditions. The schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m.

Requirements

Associate’s degree in Accounting, Finance, or Business Administration required.
At least 3 years of accounting or accounts payable experience.
Experience processing high-volume accounts payable transactions.
Knowledge of GAAP and internal accounting controls.
Experience with QuickBooks Online or comparable accounting software.
Intermediate to advanced Microsoft Excel skills.
Strong understanding of accounts payable best practices and procurement and purchasing workflows.
Ability to interpret contracts, invoices, and financial documentation.
Ability to meet concurrent deadlines with strong attention to detail and accuracy.
Clear and professional written and verbal communication with vendors, staff, and finance leadership.
Ability to maintain strict confidentiality of financial information and vendor data.
Must pass pre-employment criminal background screening and drug and alcohol screening; ongoing screening is also noted in the mandatory requirements.
Must provide proof of legal authorization to work in the United States.
Must comply with organizational policies, including safety, confidentiality, and conduct standards, as well as HIPAA standards.
Must be able to lift up to 30 pounds according to the requirements section; the physical demands section separately specifies lifting up to 25 pounds.

Nice To Haves

Bachelor’s degree preferred.
Nonprofit or grant-funded accounting experience preferred.

Responsibilities

Process vendor invoices in accordance with organizational policies and payment schedules.
Perform three-way matching of purchase orders, invoices, and receiving documentation.
Review invoices for completeness, approvals, and supporting documentation; monitor aging and ensure timely payment.
Prepare payment batches, including ACH, checks, and electronic payments.
Process employee reimbursements and verify compliance with procurement and travel policies.
Research and resolve invoice discrepancies, duplicate payments, and vendor inquiries.
Establish and maintain vendor master records, W-9s, and other required vendor documentation; assist vendors with payment inquiries.
Review and code invoices, credit card transactions, reimbursements, and other expenditures to appropriate general ledger accounts, departments, classes, and grants.
Verify expenditures are allowable, allocable, reasonable, and properly documented; assist with grant expense coding and funding compliance.
Monitor corporate credit card activity and reconcile supporting documentation.
Assist with month-end and year-end close activities, AP account reconciliations, and preparation of AP schedules and supporting documentation.
Prepare financial reports and analyses as requested and maintain organized accounting records.
Maintain audit-ready documentation and assist with annual financial audits, grant monitoring reviews, and IRS Form 1099 reporting.
Ensure compliance with GAAP, organizational accounting policies, procurement standards, and grant requirements.
Maintain organized electronic and physical accounting files and follow the record retention policy.
Support Finance Department process improvement initiatives and perform other duties as assigned.
Comply with organizational safety, confidentiality, conduct, and HIPAA standards.
Drive vehicles in and around Los Angeles County when required by the role.