Accounting Coordinator -Accounts Payable

Tennessee Housing Development Agency•Nashville, TN

About The Position

Performs professional accounting work related to recording, analyzing, and maintaining the financial records of the Tennessee Housing Development Agency. The position handles accounts receivable and payable transactions, federal grants billing and payment data, journal entries, account reconciliations, vendor documentation, and payment inquiries. It also supports the Accounting team by performing duties of similar positions when staff are absent and may perform other assigned duties.

Requirements

High school diploma or GED.
One or more years of experience in professional accounting work.
Thorough knowledge of Edison, Microsoft Dynamics SL, and other THDA and/or state administrative procedures, or the ability to learn them quickly.
Strong accounting skills.
High level of detail and accuracy.
Good math skills.
Strong interpersonal skills.
Excellent verbal and written communication skills.
Sincerity, honesty, and discretion in maintaining credibility.
Ability to build and maintain positive relationships with internal and external constituents.
Strong organizational skills.
Proven time-management skills, effective use of time, and consistent ability to meet deadlines.
Ability to maintain a high level of confidentiality.
Ability to document regularly, thoroughly, accurately, and completely.
Good and consistently fair judgment, courtesy, and tact when dealing with staff and the public and giving or obtaining information.
Computer literacy and proficiency in Microsoft Word, Excel, Outlook, and the internet, with the ability to adapt to and use other computer systems as needed.

Nice To Haves

Associate’s degree in accounting, finance, or a related field.

Responsibilities

Enter monetary receipts into assigned accounting systems in a timely manner.
Process the daily grants billing cycle to record accounts receivable for federal grants.
Create journal entries and supporting documentation to record or correct financial transactions in various accounting systems.
Perform complex account and system reconciliations and certifications across systems used by THDA, the State of Tennessee, and/or the General Ledger, identifying and correcting reconciling differences.
Record ACH receipt entries in the accounting system according to established procedures and practices.
Review the Accounts Receivable ledger and research and resolve aged items using knowledge of federal grant award requirements.
Prepare and enter statistical journal entries recording federal administrative fee revenue.
Research and reconcile outstanding check items and complete transactions necessary to clear them for bank reconciliation.
Review new and existing vendor documentation and enter data into the corresponding payment-processing systems.
Retrieve daily federal grant payment data and enter payment information in the appropriate accounts payable tracking files.
Research and provide payment data for external audit requests and internal division inquiries.
Create periodic journal entries between state agencies for payment reimbursement and services rendered.
Analyze and process complex invoices and appropriate allocations in accounts payable payment modules.
Perform duties of other similar positions to assist the Accounting team during staff absences.
Perform other duties as assigned.