Accounting Associate – Accounts Payable

KerberRose S.C.•Shawano, WI

About The Position

The Accounting Associate administers the Firm’s day-to-day accounts payable activities, including invoice processing, vendor maintenance, employee expense reimbursements, and accurate transaction recording. The role also supports general accounting functions such as account reconciliations, month-end close, client billing, and financial data maintenance. Working with the Finance team, Firm personnel, and vendors, the Accounting Associate helps ensure accurate, timely, and efficient financial operations. The position is part of the Operations Team – Finance at KerberRose, a Wisconsin accounting, tax, and business services firm. KerberRose emphasizes a people-first philosophy, meaningful relationships, personal and professional growth, and the values of honesty, integrity, respect, balanced life, and community orientation.

Requirements

Associate degree in accounting, finance, business administration, or a related field required; a combination of relevant education and progressively responsible accounting experience may be considered.
Working knowledge of Microsoft Excel, including sorting, filtering, formulas, and reconciliation of financial data.
Ability to learn and work effectively within the Firm’s financial and practice-management systems.
Understanding of basic accounting principles, internal controls, and general ledger activity.
Strong attention to detail, organization, follow-through, and written and verbal communication skills.
Ability to handle confidential financial and employee information with discretion.

Nice To Haves

Two to five years of accounts payable, bookkeeping, or general accounting experience.

Responsibilities

Monitor the Accounts Payable inbox and respond to or route invoices, payment inquiries, and other requests in a timely manner.
Review, code, and process invoices and payment requests for accuracy, approvals, supporting documentation, and compliance with Firm policies.
Process employee expense reimbursements and verify required receipts, approvals, and supporting documentation.
Establish and maintain vendor records, including Forms W-9, Certificates of Insurance, ACH information, and other required documentation.
Communicate with vendors and internal team members to resolve invoice discrepancies, payment inquiries, missing documentation, and other accounts payable issues.
Review transactions for duplicate payments, discrepancies, unusual activity, and changes to vendor payment information, escalating concerns as appropriate.
Coordinate purchasing and payment-related activities with other departments, including technology asset tracking, corporate sponsorships, and office and service-line supply orders.
Review commonly purchased items and work with vendors to obtain competitive pricing and appropriate service terms.
Review bill and payment imports from external accounts payable systems for accuracy and resolve discrepancies before posting.
Support annual Form 1099 reporting for the Firm and related entities by maintaining vendor information, gathering documentation, and collaborating with the Finance Supervisor on preparation and filing.
Administer the corporate credit card program, including card setup and termination, and perform weekly reconciliations to ensure transactions are properly supported and recorded.
Maintain organized accounts payable records and provide supporting documentation for audits, tax preparation, and other financial-information requests.
Prepare assigned general ledger account reconciliations, research discrepancies, and follow through on required corrections.
Assist with month-end close activities, including gathering supporting documentation and preparing assigned journal entries.
Review monthly client billing and assist with invoice posting while maintaining current knowledge of billing procedures and process changes.
Process new client forms in accordance with Firm procedures to maintain complete and accurate information in the practice management system.
Develop working knowledge of accounts receivable and collection procedures to provide cross-functional backup coverage when needed.
Respond to inquiries from staff and leaders in a timely manner.
Identify opportunities to improve the efficiency and effectiveness of financial operations.
Use Information Systems to their full capacity.
Perform other duties as assigned.