Manager Accounts Payable
Quorum Health Corporate • Brentwood, TN2d • Onsite
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Manager Accounts Payable
Quorum Health Corporate•Brentwood, TN
•Onsite
About The Position
The Accounts Payable Manager leads the day-to-day operations of the Accounts Payable department, overseeing staff, vendor payment processes, financial controls, and accounts payable activities to ensure accurate, timely, and compliant disbursements. This is a full-time, onsite position in Brentwood, Tennessee, reporting to the Director of Corporate Accounting. National travel may be required as needed. The role supervises and develops the Accounts Payable team; manages invoice, payment request, expense report, and vendor payment processing; oversees payment disbursements and related reconciliations; and maintains appropriate documentation and audit trails. The manager partners with Treasury, Corporate Accounting, Finance, and facility leadership, resolves payment and vendor issues, maintains vendor records, oversees vendor onboarding, and monitors activity for duplicate or fraudulent transactions and other control risks. The position also oversees employee expense report approvals and annual Form 1099 activities, develops and improves policies and internal controls, supports audits, monitors departmental metrics and workloads, and identifies opportunities to improve efficiency using technology such as Oracle Fusion. A high school diploma and 5–7 years of experience, including centralized Accounts Payable experience, are required. A bachelor’s degree and Oracle Fusion experience are preferred.
Requirements
- High school diploma required.
- 5–7 years of experience.
- Centralized Accounts Payable experience required.
- General understanding of accounting transactions and the general ledger required.
- General knowledge of computer systems.
- Ability to perform the essential duties satisfactorily; reasonable accommodation may be made for individuals with disabilities.
- Ability to travel nationally as needed.
Nice To Haves
- Bachelor’s degree preferred.
- Oracle Fusion experience preferred.
Responsibilities
- Lead, supervise, coach, train, and develop Accounts Payable team members, providing performance feedback and ongoing support.
- Manage daily Accounts Payable operations and ensure accurate, timely, and compliant processing of invoices, payment requests, expense reports, and vendor payments.
- Review and approve payment requests for facilities and corporate departments, confirming authorization, budget alignment, and compliance with company policies and financial controls.
- Oversee payment disbursements, including checks, ACH transactions, wire transfers, and other electronic payment methods.
- Monitor and reconcile Accounts Payable transactions to ensure accuracy, completeness, and proper recording in the general ledger and financial systems.
- Review, approve, and process stop payments, voids, payment reversals, and reissued payments, maintaining documentation and audit trails.
- Generate, analyze, and distribute Accounts Payable reports for daily operations, treasury activities, month-end close, audits, and management reporting.
- Partner with Treasury, Corporate Accounting, Finance, and facility leadership on cash management and payment-related issues.
- Investigate and resolve vendor, facility, and internal stakeholder inquiries involving invoices, payments, account discrepancies, and vendor account maintenance.
- Maintain vendor master data and oversee vendor onboarding to support accurate records, regulatory compliance, and effective vendor relationships.
- Review vendor activity for duplicate invoices, duplicate payments, fraudulent transactions, and other control risks; implement corrective actions as needed.
- Audit and approve employee expense reports for compliance with company policies, reimbursement guidelines, and documentation requirements.
- Coordinate annual Form 1099 review, processing, validation, reporting, and distribution in accordance with IRS regulations and organizational requirements.
- Develop, implement, and improve Accounts Payable policies, procedures, workflows, and internal controls.
- Support internal and external audits by providing documentation, responding to inquiries, and ensuring adherence to financial controls.
- Monitor departmental performance metrics and workload distribution to meet service levels, deadlines, and operational goals.
- Identify process improvements and use technology solutions, including Oracle Fusion and related systems, to improve productivity and streamline operations.
- Prioritize workload, resolve issues, and meet critical deadlines in a fast-paced environment.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
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