Accounts Payable Specialist

Haag, a Salas O'Brien Company • ,

2d • $60,000 - $65,000 • Remote

About The Position

Salas O’Brien is seeking an Accounts Payable Specialist to support the Accounting team’s day-to-day accounts payable activities. The role covers invoice processing, vendor setup and maintenance, payment processing, expense reports, and credit card reconciliation. The specialist works with internal departments and vendors to ensure invoices and payments are processed accurately and on time, while supporting accounting records and internal controls and identifying opportunities to improve AP processes and efficiency. The position is remote and aligned with Pacific Time.

Requirements

• 2–4 years of accounts payable, accounting, or related experience.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Working knowledge of accounts payable and general accounting practices.
• Strong Microsoft Excel skills, including the ability to maintain and work with detailed spreadsheets.

Nice To Haves

• Experience with Deltek Vision/Vantagepoint.
• Experience with invoice processing, vendor records, expense reports, or credit card reconciliations.

Responsibilities

• Review, code, and process vendor invoices accurately and on time.
• Maintain AP tracking spreadsheets and supporting documentation.
• Prepare cost detail and allocation spreadsheets for applicable business units or departments.
• Assist with preparation and review of weekly AP payment processing files.
• Process and track IT and other centralized invoices.
• Research invoice discrepancies and coordinate with internal departments to resolve issues.
• Monitor invoices requiring approval and follow up with appropriate approvers.
• Set up and maintain vendor records, including collecting and reviewing required documentation.
• Verify vendor banking information and maintain supporting records for vendor payment information.
• Maintain vendor contracts and related records.
• Respond to vendor and internal AP questions and assist with payment or invoice inquiries.
• Support year-end review and verification of vendor payments for 1099 reporting.
• Review and process expense reports for completeness and appropriate documentation.
• Reconcile company credit card activity and research outstanding or unmatched transactions.
• Follow up with cardholders and departments to obtain missing documentation or resolve discrepancies.
• Maintain organized and complete AP documentation to support accounting records and internal controls.
• Assist with AP reconciliations, research, and other accounting activities as needed.
• Support accurate transaction processing within Deltek Vision/Vantagepoint.
• Identify opportunities to improve AP processes, tracking, and efficiency as the function grows and centralizes.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Professional development support.
• Performance-based bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree