Accounts Payable / Job Costing Clerk

Heartland Paving Partners • Akron, OH

4d

About The Position

Heartland Paving Partners is seeking a detail-oriented, dependable, and motivated Accounts Payable / Accounting Clerk to support the accounting team and the company's day-to-day financial operations. The role covers accounts payable, accounts receivable, job costing, and general accounting functions in a fast-paced construction environment. The employee will work closely with accounting, sales, and operations teams to maintain accurate financial records, process transactions on time, and track project costs and customer accounts.

The company states its commitment to diversity and inclusion and says qualified applicants will receive consideration without discrimination on the basis of protected characteristics, including disability.

Requirements

• High school diploma or equivalent required.
• At least 5 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting preferred.
• Proficiency with accounting software such as QuickBooks or Business Central; the posting also contains an incomplete software list entry.
• Strong Microsoft Excel skills, including sorting, filtering, and basic formulas.
• Strong attention to detail and commitment to accuracy.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Ability to collaborate with accounting, sales, and operations personnel.
• Positive, proactive attitude and willingness to learn and grow within the accounting function.

Nice To Haves

• Associate degree or higher in accounting or a related field.
• Previous experience in construction, job costing, or a project-based business.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice receipt, review, coding, entry, approval, payment processing, vendor reconciliations, discrepancy resolution, and supporting documentation.
• Maintain organized, up-to-date vendor and customer financial records.
• Communicate with vendors and customers to resolve billing discrepancies, payment questions, and account issues.
• Assist with accounts payable and accounts receivable activities, including invoice processing, account reconciliations, and payment follow-up.
• Monitor accounts receivable aging and follow up on past-due balances to support timely collections.
• Assist with job costing by tracking project costs and reviewing job-related expenses.
• Assist with project setup, contract reviews, AIA documents, and other job documentation in coordination with sales and operations teams.
• Review and reconcile job costs, identify discrepancies or missing information, and work with appropriate team members to resolve issues.
• Assist with month-end closing activities, account reconciliations, and financial reporting.
• Perform general accounting and administrative duties, including data entry, filing, and maintaining accurate financial documentation.
• Prepare supporting documentation and assist with internal and external audits.
• Identify opportunities to improve accounting processes, accuracy, and efficiency.
• Provide general accounting support to the department as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED