Accounts Payable Clerk

Aston Carter•Eldridge, IA

2d•$20 - $21•Onsite

About The Position

We are seeking a meticulous and dedicated Accounts Payable Specialist to process vendor invoices accurately and on time using the company’s accounting/ERP system. The role ensures compliance with company policies and internal controls while maintaining positive vendor relationships. The position is based onsite in Eldridge, Iowa, in a standard office environment with a supportive, team-oriented culture. The company manufactures weapons/firearms, and the candidate should be comfortable with that industry. This is a contract-to-hire position. The stated pay range is $20.00–$21.00 per hour. Benefit eligibility depends on job classification and length of employment; benefits available to eligible temporary-role employees may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

High school diploma, GED or equivalent.
Three or more years of accounts payable or general accounting experience.
Accounts payable expertise, including invoice processing, data entry and reconciliations.
Proficiency with accounting software/ERP systems and Microsoft Office; Excel is required.
Ability to review, match, validate and process invoices accurately and efficiently.
Ability to reconcile accounts payable ledgers and maintain accurate payment records.
Ability to maintain confidentiality of financial and company information.
Comfort working for a company that manufactures weapons/firearms.

Nice To Haves

Associate degree in Accounting or Business.
Bachelor’s degree preferred.

Responsibilities

Process vendor invoices accurately and promptly in the company accounting/ERP system.
Perform three-way matching of purchase orders, receiving documentation and invoices.
Review, validate and process high-volume invoices in accordance with company policies and internal controls.
Monitor and capture early-payment discount opportunities when applicable.
Facilitate vendor payments by ACH, wire transfer and check.
Verify vendor banking and payment information to help prevent fraud and ensure compliance with internal controls.
Record and verify petty-cash documentation, then distribute petty cash according to company procedures.
Reconcile employee expense reports and ensure compliance with company policy.
Maintain complete and accurate vendor files, including W-9s, ACH authorizations and tax identification documents.
Regularly reconcile vendor statements and proactively resolve discrepancies or aging balances.
Communicate professionally with vendors to respond to inquiries, resolve issues and maintain positive relationships.
Answer and direct incoming telephone calls professionally.
Maintain and reconcile accounts payable ledgers to ensure accurate financial records.
Support month-end and year-end close processes, including accruals and reporting assistance.
Assist with annual 1099 reporting.
Maintain organized digital and physical records in accordance with retention policies.
Support internal and external auditors by providing documentation, transaction details and other required information.
Ensure compliance with segregation of duties, general accounting principles and internal accounting controls.
Protect confidential company and financial information.
Follow company policies, procedures and internal guidelines.
Identify process improvements to enhance efficiency, accuracy and workflow.
Support other departments with accounts-payable inquiries and tasks as needed.
Participate in ongoing training and operational improvement initiatives.
Perform other related duties as assigned.