Accounts Payable Clerk

IES Residential • Sugar Land, TX

7d • Onsite

About The Position

IES Residential is seeking a Temporary Accounts Payable Clerk for an anticipated duration of 6–9 months. This entry-level, on-site position processes vendor invoices, maintains vendor records, and supports daily accounts payable operations. The clerk works with Procurement, Operations, vendors, and accounting personnel to process invoices accurately, resolve discrepancies promptly, and follow company policies, financial controls, and reporting requirements. The position is based in Sugar Land, Texas, and is not remote or hybrid. It may require overtime, modified schedules, occasional weekends, and travel as business needs require.

Requirements

• High school diploma or equivalent required.
• 0–2 years of accounts payable, bookkeeping, or general office accounting experience preferred; relevant internship experience will be considered.
• Basic knowledge of accounts payable processes, invoice processing, three-way matching, and general accounting principles.
• Strong attention to detail and accuracy when entering, reviewing, and maintaining financial information.
• Proficiency in Microsoft Office, particularly Excel, including sorting, filtering, basic formulas, and lookups.
• Strong data-entry, keyboarding, and ten-key skills for accurate high-volume processing.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time-management skills; ability to manage multiple priorities and meet deadlines.
• Ability to identify discrepancies, research financial information, and resolve routine accounting issues.
• Ability to work in a fast-paced, deadline-driven environment, both independently and collaboratively.
• Understanding of confidentiality, financial controls, and accurate recordkeeping practices.
• Ability to learn accounting systems, processes, and company procedures.
• Professional and respectful conduct with vendors, coworkers, and business partners.
• Ability to type and perform prolonged computer work, with occasional standing, walking, bending, and reaching.
• Dependable transportation and reliable attendance.
• Ability to exercise sound judgment and make independent decisions within company policies and procedures.
• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Ability to communicate in person, by phone, and electronically using office technology, including a tablet and smartphone.
• Ability to travel as required to support project and operational needs.
• Ability to lift, carry, push, and pull at least 25 pounds.
• Must perform all work on-site and in person.
• Must be authorized to work in the United States on a full-time basis without current or future employer sponsorship.
• License required; type of license is not specified.

Nice To Haves

• Coursework or an associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field.
• Experience in construction, specialty trades, distribution, or another high-volume invoice-processing environment.
• Experience with Microsoft Dynamics 365 Finance and Operations (D365 F&O) or similar accounting software such as NetSuite or SAP.

Responsibilities

• Process high volumes of vendor invoices in Microsoft Dynamics 365 Finance and Operations (D365 F&O).
• Enter and verify invoice details, including numbers, dates, amounts, payment terms, and general ledger coding.
• Review company, branch, job, and expense account coding before posting invoices.
• Perform three-way matching of purchase orders, product receipts, and vendor invoices.
• Research and resolve discrepancies involving pricing, quantities, receipts, and purchase orders.
• Coordinate with Procurement, Operations, and accounting personnel to obtain documentation and resolve invoice issues.
• Route non-purchase-order invoices for approval in accordance with company policies and authorization procedures.
• Maintain vendor records, including setup, contact information, payment terms, and required documentation.
• Obtain and verify vendor documentation, including IRS Form W-9, for recordkeeping and annual Form 1099 reporting.
• Reconcile vendor statements and accounts payable records, researching outstanding or aged balances.
• Respond to vendor inquiries about invoice processing, payment status, and account discrepancies.
• Support weekly payment processing and ensure invoices are documented and approved.
• Assist with month-end closing, including accounts payable accruals, received-not-invoiced follow-up, account reconciliations, and aging reviews.
• Maintain organized invoice records, supporting documentation, and financial reports for audits.
• Follow internal controls, including SOX 404 requirements, and company invoice-processing and vendor-maintenance procedures.
• Verify vendor banking and payment-information changes according to security procedures.
• Protect confidential vendor information, banking details, and company financial records.
• Collaborate with accounting personnel and other departments to support operational efficiency and timely processing.
• Assist with special projects, reporting, and other accounts payable activities as needed.
• Perform additional duties as assigned.

Benefits

• Competitive pay.
• Company 401K plan with employer contribution match.
• Company-paid time off.
• Company-paid life insurance.
• Choice of medical coverage, including prescription and short-term disability plans.
• Choice of dental and vision coverage.
• Optional long-term disability, critical illness, accident, legal, and pet coverage.
• Auto and home insurance discount programs.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED