Accounts Payable Clerk

BioBridge Global•San Antonio, TX

2d•Onsite

About The Position

The Accounts Payable Clerk is responsible for paying the obligations of BioBridge Global and its subsidiaries. The role is expected to uphold BioBridge Global’s ASPIRE Core Values—Accountability, Stewardship, Pioneer, Integrity, Respect, and Excellence—and support and communicate the enterprise’s mission and vision. It also provides customer service by responding to internal and external customer feedback and resolving issues in accordance with the company’s customer engagement, feedback, and complaint processes. The position handles invoice verification and processing, payment preparation, monthly accruals, vendor statement reconciliation, and related recordkeeping. The clerk responds to payment inquiries, assists with tax forms and vendor files, and supports Financial Services and other departments as needed. The position works in a well-lighted, air-conditioned and heated office. It may involve exposure to electrical and chemical hazards and other conditions common to an office environment. The employee may be required to work at any time of day, evening, or night during the week or weekend, including being on-call. Physical duties include sitting, standing, walking, bending, reaching, and lifting or carrying up to 20 pounds.

Requirements

High school diploma or general equivalency diploma.
Familiarity with account coding and posting vendor invoices.
Proficiency in providing financial technical and analytical guidance in accordance with Generally Accepted Accounting Principles (GAAP).
Experience with computerized Accounts Payable systems.
Strong computer skills.
Ability to maintain confidentiality.
Ability to perform duties efficiently and accurately.
Ability to keep accurate records and maintain a filing system.
Must be neat in appearance and well groomed.

Nice To Haves

Bachelor’s degree from an accredited college or university.
Accounts Payable experience.

Responsibilities

Verify General Ledger (GL) accounts.
Match invoices to Purchase Orders (POs).
Ensure invoice amounts are accurate.
Post vouchers to the Accounts Payable system.
Determine which checks to pay based on payment terms and discount periods.
Ensure available discounts are utilized.
Process payments weekly.
Prepare monthly accruals for the Staff Accountant.
Answer telephone calls and professionally, courteously, and promptly resolve questions about invoice payments from internal and external customers.
Assist with maintaining Accounts Payable vendor files and boxing the previous year's vendor files.
Assist with preparing 1099s and Form 1096 by the annual due date.
Reconcile vendor statements and research outstanding balances.
Assist Financial Services clerical and administrative staff with their duties in their absence.
Maintain working relationships with Financial Services management and other departments.
Work with Corporate Materials and Services on discrepancies or other matters as needed.
Assist with reviewing expense statements for corrections.
Assist other departments as needed.
Run departmental errands as directed.
Perform other duties as assigned.