Accounts Payable Specialist

Ivy Tech Community College•Indianapolis, IN

About The Position

The Accounts Payable Specialist reviews and processes accounts payable invoices promptly, ensures applicable discounts are taken, and coordinates with vendors, faculty, and staff to pay for goods and services in accordance with College procedures. The position reviews requisitions and supporting documentation submitted through the College’s ERP system for compliance with financial policies. The role handles accounts payable functions, maintains unpaid invoice and outstanding purchase order files, and enters vendor invoice data into the ERP system accurately. It follows up with vendors and campus staff regarding outstanding invoices, works with statewide Accounts Payable staff to meet productivity deadlines and provide cross-coverage, and coordinates with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases, and vendor contract management requests. Other logically associated duties may be assigned. Responsibilities must comply with FERPA, applicable regulations, and professional standards. The position reports to the Accounts Payable Statewide Director and does not supervise others. The listed hire rate is $18.00 to $22.00 per hour.

Requirements

Associate degree in a related field.
At least two years of work experience.
Experience using Microsoft Windows, Word, and Excel.
Strong organizational skills and attention to detail.
Ability to communicate effectively and interact with staff at all levels of the organization.

Responsibilities

Handle all accounts payable functions.
Maintain and manage unpaid invoices and outstanding purchase order files.
Enter vendor invoice data into the College’s ERP system and ensure accuracy with purchase order information.
Ensure vendor invoices are entered promptly and follow up with vendors and campus staff on outstanding invoices.
Work with statewide Accounts Payable staff to meet productivity deadlines and provide cross-coverage.
Coordinate with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases, and vendor contract management requests.
Review and confirm requisitions and supporting documentation for purchases in compliance with College financial policies.
Conduct responsibilities in accordance with FERPA, applicable regulatory requirements, and professional standards.

Benefits

Multiple medical plan options and a Health Savings Account with an employer contribution.
Dental plan with preventive services and orthodontia coverage.
Vision plan with exams and allowances for glasses or contact lenses.
Employee Assistance Program with counseling, legal consultations, financial planning consultations, and other resources.
Wellness program with opportunities to earn $250 in Wellness Rewards.
Flexible Spending Accounts for healthcare and dependent care.
10% employer retirement contribution, fully vested after two years.
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
Short-term and long-term disability benefits.
Fee remission for employees, spouses, and dependent children.
Tuition assistance for undergraduate, graduate, and doctoral programs.
Paid professional development opportunities.
Paid time off, including vacation, sick leave, holidays, and winter recess.
Flexible work arrangements where available.
Paid childbirth recovery leave of eight weeks.
Paid parental leave of four weeks.
Eligibility for Public Service Loan Forgiveness.
Discounts on gym memberships, transportation, and retail services.