Account Payable Supervisor

Paragon Microorporated•Buffalo Grove, IL

About The Position

The Accounts Payable Supervisor leads the day-to-day Accounts Payable function, overseeing accurate and timely processing of invoices, payments, employee expense reports, and vendor transactions. The role supervises and develops AP staff, maintains internal controls, supports month-end and year-end close, and ensures compliance with company policies, GAAP, audit requirements, and applicable regulations. As part of the Finance organization, the supervisor partners with Accounting, Procurement, Treasury, and business stakeholders. The role focuses on improving processes and workflow efficiency through automation, maintaining positive vendor relationships, and providing strong service to internal and external customers. It also supports reporting, ERP systems, financial controls, and scalable procure-to-pay operations.

Requirements

Minimum of 5 years of progressive Accounts Payable experience.
Minimum of 2 years of supervisory, lead, or people-management experience.
Experience supporting month-end close, audits, financial reporting, and compliance activities.
Experience with ERP systems such as NetSuite, Microsoft Dynamics, SAP, Oracle, Workday, or similar financial software.
Strong proficiency in Microsoft Excel, including data analysis, pivot tables, lookups, and reporting tools.
Strong understanding of Accounts Payable processes, internal controls, and accounting principles.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Demonstrated leadership skills and ability to motivate, develop, and manage a team.
Strong organizational, project management, time-management, analytical thinking, and problem-solving skills.
Exceptional attention to detail and commitment to accuracy.
Ability to manage multiple priorities in a deadline-driven environment.
Excellent verbal, written, and interpersonal communication skills, with a strong customer service mindset and ability to build positive relationships across the organization.
Ability to exercise sound judgment and maintain confidentiality of sensitive financial information.
Experience assessing processes, identifying improvement opportunities, and implementing operational efficiencies.
Knowledge of vendor management best practices and fraud prevention controls for electronic payment processing.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.

Nice To Haves

Experience in a multi-entity, multi-location, or high-volume transaction environment.
Experience in a technology reseller, distribution, professional services, or similarly fast-paced business environment.
NetSuite experience is strongly preferred.
Experience with automated invoice processing platforms and workflow automation tools.
Experience leading AP operations supporting multiple business entities, locations, or acquisitions.
Experience with procure-to-pay (P2P) processes and purchase order-based environments.
Experience with electronic payment platforms, treasury operations, and vendor portals.
Professional certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Manager (CAPM), or related accounting credentials.

Responsibilities

Lead, mentor, coach, train, and develop the Accounts Payable team; assign and prioritize workloads, establish goals, monitor performance metrics, and promote cross-training.
Oversee timely and accurate processing of vendor invoices, payment requests, employee expense reimbursements, and corporate credit card transactions.
Ensure invoices are correctly coded, documented, approved, and processed according to company policies and procedures.
Review and approve payment batches, including ACH transactions, wire transfers, checks, and other electronic payment methods.
Monitor employee expense reports for compliance with Travel & Expense policies.
Maintain vendor records and banking instructions, and resolve escalated vendor issues, payment discrepancies, invoice exceptions, and stakeholder concerns.
Manage vendor aging reports and payment schedules, and oversee purchase order matching, credit memos, and vendor statement reconciliations.
Reconcile monthly corporate credit card statements and related accounting activity.
Support AP operations across multiple entities, departments, business units, and locations, as applicable.
Maintain and improve AP internal controls, enforce segregation of duties and approval workflows, and identify compliance risks, process gaps, and control weaknesses.
Ensure compliance with company policies, GAAP, audit requirements, and applicable regulatory standards; assist with annual 1099 reporting, vendor tax compliance, and year-end reporting.
Support internal and external audits by preparing documentation and responding to inquiries, and partner with Finance leadership on governance and risk management.
Assist with month-end and year-end close, review accruals for goods and services received but not invoiced, and collaborate with Accounting and Finance on accurate financial reporting.
Prepare, monitor, and analyze AP reports, dashboards, and KPIs; analyze trends and identify opportunities to improve efficiency, accuracy, and service delivery.
Evaluate AP workflows and recommend process improvements, automation opportunities, and best practices.
Partner with Procurement, Treasury, Accounting, Sales Operations, and business stakeholders to improve invoice processing, payment accuracy, and operational effectiveness.
Support ERP implementations, upgrades, enhancements, testing, and process integrations.
Develop and maintain standard operating procedures, desktop procedures, and process documentation.
Drive initiatives that improve scalability, reduce manual work, and enhance employee and vendor experience; use technology and reporting tools to identify inefficiencies and implement solutions.