Account Payable Supervisor

Paragon Micro Incorporated•Buffalo Grove, IL

10d

About The Position

The Accounts Payable Supervisor leads the day-to-day operations of the Accounts Payable function, overseeing timely, accurate, and efficient processing of invoices, payments, employee expense reports, and vendor transactions. The role supervises Accounts Payable staff, maintains internal controls, supports month-end and year-end close activities, and ensures compliance with company policies, regulatory requirements, and Generally Accepted Accounting Principles (GAAP). As a member of the Finance organization, the supervisor partners with Accounting, Procurement, Treasury, and business stakeholders. The role drives process improvements and workflow automation, maintains vendor relationships, and provides service to internal and external customers. It also supports reporting, audits, financial controls, ERP systems, and scalable processes across business entities, departments, units, and locations as applicable.

Requirements

Minimum of 5 years of progressive Accounts Payable experience.
Minimum of 2 years of supervisory, lead, or people-management experience.
Experience supporting month-end close, audits, financial reporting, and compliance activities.
Experience with ERP systems such as NetSuite, Microsoft Dynamics, SAP, Oracle, Workday, or similar financial software.
Strong proficiency in Microsoft Excel, including data analysis, pivot tables, lookups, and reporting tools.
Strong understanding of Accounts Payable processes, internal controls, and accounting principles.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Demonstrated ability to motivate, develop, and manage a team.
Strong organizational, project management, time-management, analytical, and problem-solving skills.
Exceptional attention to detail and commitment to accuracy.
Ability to manage multiple priorities in a deadline-driven environment.
Excellent verbal, written, and interpersonal communication skills.
Strong customer service mindset and ability to build positive relationships across organizational levels.
Ability to exercise sound judgment and maintain confidentiality of sensitive financial information.
Experience assessing processes, identifying improvement opportunities, and implementing operational efficiencies.
Knowledge of vendor management best practices and fraud prevention controls related to electronic payment processing.
A bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.

Nice To Haves

Experience in a multi-entity, multi-location, or high-volume transaction environment.
Experience working within a technology reseller, distribution, professional services, or similarly fast-paced business environment.
NetSuite experience is strongly preferred.
Experience with automated invoice processing platforms and workflow automation tools.
Experience leading AP operations supporting multiple business entities, locations, or acquisitions.
Experience with procure-to-pay processes and purchase order-based environments.
Experience with electronic payment platforms, treasury operations, and vendor portals.
Professional certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Manager (CAPM), or related accounting credentials.

Responsibilities

Lead, mentor, coach, and develop the Accounts Payable team, fostering accountability, collaboration, customer service, and continuous improvement.
Assign and prioritize workloads to support operational efficiency and meet deadlines and service levels.
Train and onboard team members on AP processes, ERP systems, company policies, internal controls, and compliance requirements.
Establish departmental goals and monitor performance metrics; promote cross-training for business continuity and team flexibility.
Oversee processing of vendor invoices, payment requests, employee expense reimbursements, and corporate credit card transactions.
Ensure invoices are coded, documented, approved, and processed according to company policies and procedures.
Review and approve payment batches, including ACH transactions, wire transfers, checks, and other electronic payment methods.
Monitor employee expense reports for compliance with Travel & Expense policies.
Maintain vendor records and verify banking instructions for new vendors and vendor changes.
Resolve escalated vendor issues, payment discrepancies, invoice exceptions, and stakeholder concerns.
Manage vendor aging reports and payment schedules to support timely payments and cash flow objectives.
Oversee purchase order matching, credit memos, and vendor statement reconciliations.
Reconcile monthly corporate credit card statements and related accounting activity.
Support AP operations across multiple entities, departments, business units, and locations as applicable.
Maintain and improve AP internal controls to safeguard company assets and reduce operational risk.
Ensure compliance with company policies, GAAP, audit requirements, and applicable regulatory standards; enforce segregation of duties and procure-to-pay approval workflows.
Assist with annual 1099 reporting, vendor tax compliance, and year-end reporting.
Support internal and external audits by preparing documentation and responding to inquiries; identify potential compliance risks, process gaps, and control weaknesses.
Partner with Finance leadership on governance and risk management initiatives.
Support month-end and year-end close, including accurate and timely recording of AP transactions and review of accruals for goods and services received but not yet invoiced.
Prepare, monitor, and analyze AP reports, dashboards, and KPIs; analyze trends and identify opportunities to improve efficiency, accuracy, and service delivery.
Collaborate with Accounting and Finance teams to support accurate financial reporting.
Evaluate AP workflows and recommend improvements, automation opportunities, and best practices.
Partner with Procurement, Treasury, Accounting, Sales Operations, and business stakeholders to improve invoice processing, payment accuracy, and operational effectiveness.
Support ERP implementations, upgrades, enhancements, testing, and process integrations.
Develop, maintain, and update standard operating procedures, desktop procedures, and process documentation.
Drive initiatives to improve scalability, reduce manual effort, and enhance employee and vendor experience; use technology and reporting tools to identify and address inefficiencies.