Accounts Payable Supervisor

Weston Associates Inc.•Warrensville Heights, OH

About The Position

The Accounts Payable Supervisor oversees day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, expense reports, and payments across the company. The role partners with property management and accounting teams to maintain internal controls, support MRI and Avid system workflows, and ensure compliance with company policies. The supervisor manages accounts payable processes and records, supports month-end close and the annual 1099 process, and handles vendor and payment issues. The position also supervises, coaches, and develops the Accounts Payable team; monitors performance and workload; supports audits; and works with accounting leadership on process improvements. This is a full-time, salaried, exempt position with Monday-through-Friday workdays. Additional work hours may be required as business needs demand. The role primarily operates in a professional office environment and routinely uses standard office equipment.

Requirements

At least 5 years of relevant accounts payable experience.
Previous supervisory or team leadership experience.
Strong verbal and written communication skills.
Ability to make sound decisions quickly and accurately.
Proactive, self-motivated approach, with initiative and the ability to anticipate needs.
Ability to remain composed and objective under pressure.
Ability to synthesize and interpret complex information and data from various sources.
Active listening skills and ability to address colleagues', vendors', and internal stakeholders' concerns.
Strong attention to detail and accuracy in data entry and financial processing.
Ability to handle sensitive financial information with confidentiality and integrity.
Strong computer skills, especially with Microsoft Office Suite.

Nice To Haves

Associate or bachelor's degree preferred.
Experience with MRI, Avid, and Concur preferred.

Responsibilities

Maintain accurate and organized electronic vendor records within MRI.
Collaborate with property management to ensure proper invoice coding and allocation.
Enter invoices accurately and process payments in a timely manner.
Review and resolve Avid invoice exceptions.
Prepare and submit credit applications as needed.
Process and reconcile company credit card transactions and statements, ensuring accurate coding and timely payment.
Manage weekly check runs, including preparation and routing for approval.
Provide system administration support for Avid Utility functions.
Research and promptly resolve vendor payment discrepancies and inquiries.
Ensure invoices follow appropriate approval workflows and are paid on schedule.
Print, void, and reissue company checks as needed.
Oversee expense report approvals and ensure timely reimbursement.
Request and maintain vendor W-9 forms.
Support the annual 1099 process by verifying vendor setup and making updates as needed.
Maintain transaction documentation and audit trails.
Assist with month-end close, including accruals and AP aging review, and ensure invoices are recorded in the correct accounting period.
Supervise, coach, and develop Accounts Payable team members.
Review and approve invoices, payments, reconciliations, and expense reports.
Monitor AP performance metrics, including processing timelines, error rates, and aging.
Ensure adherence to internal controls, company policies, and audit requirements.
Serve as the primary escalation point for complex vendor and internal inquiries.
Partner with accounting leadership to identify and implement process improvements.
Support audit requests and maintain audit readiness of AP processes and documentation.
Oversee workload distribution and support team capacity planning.
Lead onboarding and training of new team members on AP processes and systems.