Accounts Payable Supervisor

Signode•Tampa, FL

5d•Onsite

About The Position

The Accounts Payable Supervisor oversees daily accounts payable operations, ensuring timely and accurate processing of invoices, vendor payments, and reconciliations across multiple locations. The role directly supports the AP Manager, leads AP Specialists in meeting performance expectations, and promotes consistency, accuracy, and workflow efficiency. This is an office-based position requiring attendance in the office five days per week.

Requirements

High school diploma or GED.
3–5 years of Accounts Payable experience.
Proficiency in the Microsoft Office Suite.
Strong understanding of invoice processing, two-way and three-way matching, and vendor management.
Proficiency with ERP systems and Microsoft Excel.
Ability to perform the essential duties satisfactorily, with or without reasonable accommodation.

Nice To Haves

College coursework or degree.
Two years in a lead role.
Experience working in a multi-warehouse or multi-entity environment.

Responsibilities

Supervise AP Specialists, assign daily and weekly tasks, monitor workload distribution, and ensure deadlines for invoice processing, matching, and payment runs are met.
Oversee two-way and three-way matching, receiving discrepancies, and invoice exceptions; escalate unresolved issues to Purchasing, Warehouse, or Operations as needed.
Review accounts payable work for accuracy, completeness, and compliance with internal controls; ensure proper documentation and adherence to standard operating procedures.
Coach team members, provide ongoing training on systems and procedures, and support performance improvement through clear expectations and feedback.
Assist with vendor inquiries, statement reconciliations, and payment discrepancy resolution; ensure timely responses and professional communication.
Identify recurring issues, recommend workflow enhancements, and support standardized procedures across all warehouses.
Support weekly payment runs, verify payment batch accuracy, and ensure proper approvals are in place.
Partner with Purchasing, Warehouse Managers, and Accounting to resolve receiving issues, pricing discrepancies, and inventory-related variances.
Prepare accounts payable aging reports, productivity metrics, and leadership status updates; track team performance and identify areas for improvement.
Ensure adherence to company policies, approval hierarchies, and audit requirements; maintain accurate vendor files and documentation.