Accounts Payable Analyst - Accounts Payable - Shift 1

NEW CARROT FARMS•Bakersfield, CA

2d•Onsite

About The Position

The Accounts Payable Analyst reports to the Supervisor and serves as an advanced resource within the Accounts Payable function. This role is responsible for accurate, timely, and compliant processing of purchase order and non-purchase order invoices, complex exception resolution, vendor statement reconciliations, reporting, and process improvement. The analyst uses AP automation tools, ERP systems, and analytical skills to improve processing efficiency, maintain positive vendor relationships, support audit readiness and internal controls, and contribute to operational excellence. The position works in a standard office environment. The schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday; weekends, overtime, and holidays may be mandatory based on business needs. The role is full-time and regular, non-exempt, with a stated pay range of $27.00–$33.00.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Management Information Systems, Supply Chain Management, or a related field.
At least five years of progressive Accounts Payable experience in a high-volume environment, or an equivalent combination of relevant education and Accounts Payable experience.
Demonstrated experience processing invoices and managing full-cycle Accounts Payable activities.
Experience performing vendor statement reconciliations and resolving account discrepancies.
Experience using Accounts Payable automation software and invoice workflow technologies.
Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, formulas, reporting, and data analysis.
Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar platforms.
Strong knowledge of full-cycle Accounts Payable processes, internal controls, and financial transaction management.
Strong analytical and problem-solving skills, including the ability to identify issues, determine root causes, and implement solutions.
Excellent verbal, written, and interpersonal communication skills.
Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
Ability to work independently and exercise sound judgment.
Exceptional attention to detail and commitment to accuracy.
Ability to build and maintain effective working relationships across all levels of the organization.
Professionalism, integrity, ethical business practices, and a commitment to continuous improvement and operational excellence.
Verifiable safe vehicle-operation history and compliance with company driving-eligibility standards, including a clean driving record verified through a background check.

Nice To Haves

Experience in manufacturing, agriculture, food production, distribution, or multi-entity environments.
Experience supporting AP system implementations, upgrades, or automation initiatives.
Experience developing and using reports, dashboards, or performance metrics.
Understanding of accounting concepts related to accruals, expense recognition, and period-end close.
Exposure to Lean, Continuous Improvement, or process-optimization methodologies.
Experience supporting internal and external audits.

Responsibilities

Independently process and review PO and non-PO invoices from receipt through posting and payment readiness.
Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
Review invoices for accuracy, completeness, coding, supporting documentation, and compliance with policy.
Resolve pricing, quantity, receipt, tax, coding, and approval discrepancies; research complex exceptions and escalate significant issues or recurring trends.
Monitor invoice queues, aging reports, and workflow backlogs to meet payment terms and service-level expectations.
Support month-end and year-end close by ensuring invoices are recorded in the correct accounting period.
Use AP automation and invoice workflow systems to manage invoice capture, routing, exceptions, and processing; troubleshoot system issues and coordinate resolutions.
Participate in testing, validation, and implementation of AP system enhancements and upgrades, and identify opportunities to increase automation and efficiency.
Perform recurring vendor statement reconciliations and account analysis; resolve missing invoices, unapplied credits, duplicate payments, aging items, and disputed balances.
Coordinate with vendors and internal departments to resolve discrepancies and outstanding issues, document reconciliation work, and maintain supporting records.
Serve as a primary contact for escalated vendor inquiries and payment concerns; collaborate with Procurement, Receiving, Operations, Treasury, and Accounting.
Explain invoice status, requirements, and resolution plans, and guide internal stakeholders on AP policies, procedures, and documentation requirements.
Analyze AP metrics, aging reports, exception queues, and processing trends; identify root causes and recommend sustainable solutions.
Support the development and maintenance of reports, Standard Operating Procedures, and process documentation.
Follow internal controls, segregation-of-duties standards, accounting policies, approval matrices, and document-retention requirements.
Support internal and external audits and maintain accurate, complete records while protecting confidential information.
Participate in continuous-improvement and automation initiatives, recommend workflow enhancements, and support process standardization.
Perform other duties as assigned.