Accounts Payable Analyst - Accounts Payable - Shift 1

Bolthouse Fresh Foods•Bakersfield, CA

4d•$27 - $33

About The Position

The Accounts Payable Analyst processes purchase order and non-purchase order invoices accurately, timely, and in compliance with company policies. As an advanced resource within Accounts Payable, the role handles complex invoice processing, vendor statement reconciliations, exception resolution, reporting, and process improvement. The analyst uses AP automation tools, ERP systems, and analytical skills to resolve issues, improve efficiency, support positive vendor relationships, maintain audit readiness, and strengthen internal controls. The position collaborates with vendors and internal teams, including Procurement, Receiving, Operations, Treasury, and Accounting. It supports month-end and year-end close, audit requests, AP reporting, system enhancements, and continuous improvement. Work is primarily in a standard office environment. The listed schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday; weekends, overtime, and holidays may be mandatory based on business needs.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, Economics, Management Information Systems, Supply Chain Management, or a related field; an equivalent combination of education and directly related experience may be considered.
At least five years of progressive Accounts Payable experience in a high-volume environment, or an equivalent combination of relevant education and Accounts Payable experience.
Demonstrated experience processing invoices and managing full-cycle Accounts Payable activities.
Experience performing vendor statement reconciliations and resolving account discrepancies.
Experience using Accounts Payable automation software and invoice workflow technologies.
Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, reporting, and data analysis.
Experience working with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar platforms.
Strong knowledge of full-cycle Accounts Payable processes, internal controls, and financial transaction management.
Strong analytical and problem-solving skills, including identifying issues, evaluating root causes, and implementing solutions.
Excellent verbal, written, and interpersonal communication skills.
Strong organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
Ability to work independently and exercise sound judgment in decision-making.
Exceptional attention to detail and commitment to accuracy.
Ability to build and maintain effective working relationships across all levels of the organization.
Professionalism, integrity, ethical business practices, and a commitment to continuous improvement and operational excellence.
Verifiable history of safe vehicle operation and ability to meet company driving eligibility standards; driving record will be verified through a background check.

Nice To Haves

Experience in manufacturing, agriculture, food production, distribution, or multi-entity environments.
Experience supporting AP system implementations, upgrades, or automation initiatives.
Experience developing and using reports, dashboards, or performance metrics.
Understanding of accounting concepts related to accruals, expense recognition, and period-end close.
Exposure to Lean, continuous improvement, or process optimization methodologies.
Experience supporting internal and external audits.

Responsibilities

Independently process and review PO and non-PO invoices from receipt through posting and payment readiness.
Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
Review invoices for accuracy, completeness, coding, supporting documentation, and policy compliance.
Resolve pricing, quantity, receipt, tax, coding, and approval discrepancies; research complex invoice exceptions and escalate significant issues or recurring trends.
Monitor invoice queues, aging reports, and workflow backlogs to meet payment terms and service-level expectations.
Support month-end and year-end close by ensuring invoices are recorded in the proper accounting period.
Serve as a power user of AP automation and invoice workflow systems; troubleshoot workflow and system issues and collaborate on resolutions.
Participate in testing, validation, and implementation of AP system enhancements and upgrades, and identify opportunities to increase automation and efficiency.
Perform recurring vendor statement reconciliations and account analysis; research missing invoices, unapplied credits, duplicate payments, aging items, and disputed balances.
Coordinate with vendors and internal departments to resolve discrepancies and outstanding issues; document reconciliations and maintain supporting records.
Serve as a contact for escalated vendor inquiries and payment concerns, communicate invoice status and requirements, and provide guidance on AP policies and documentation.
Collaborate with Procurement, Receiving, Operations, Treasury, and Accounting to resolve invoice and payment exceptions.
Analyze AP performance metrics, aging reports, exception queues, and processing trends; identify root causes and recommend sustainable solutions.
Support development of reports and analysis for operational decision-making, and support, update, and develop standard operating procedures.
Adhere to internal controls, segregation of duties, accounting policies, approval matrices, and document retention requirements.
Support internal and external audits by providing requested documentation and explanations; maintain accurate records and confidentiality.
Identify and participate in process, control, automation, and workflow improvements; document procedures and best practices.
Perform other duties as assigned.