Accounts Payable Specialist

Evolution • Philadelphia, PA

3d

About The Position

Evolution is seeking a detail-oriented, driven, and analytical entry-level Accounts Payable Specialist to join its growing finance team. The role assists with the full-cycle accounts payable process, including accurate and timely processing of vendor invoices and maintaining strong vendor relationships. It offers an opportunity for an aspiring accounting professional to build a foundation in corporate finance in a collaborative and supportive environment.

The specialist processes vendor invoices and credit memos, verifies invoices against purchase orders and receiving documents, assists with weekly payment runs, responds to vendor inquiries, reconciles statements, and resolves billing discrepancies. The role also maintains organized accounts payable records, supports internal and external audits, and assists with month-end close procedures and other finance tasks.

Requirements

• Relevant experience in accounts payable, bookkeeping, or general accounting; internships and relevant coursework are considered.
• High school diploma.
• Proficiency in Microsoft Excel, including VLOOKUPs and basic formulas, and general spreadsheet usage.
• Exceptional attention to detail and a high degree of accuracy.
• Strong verbal and written communication skills for effective vendor interaction.
• Strong time-management skills and ability to meet strict processing deadlines.
• High level of integrity and discretion when handling sensitive financial data.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Familiarity with accounting software or ERP systems such as QuickBooks, NetSuite, SAP, or similar.

Responsibilities

• Receive, review, and enter daily vendor invoices and credit memos into the accounting system accurately.
• Perform two-way or three-way matching of invoices against purchase orders and receiving documents.
• Assist in preparing weekly payment runs, including checks, ACH, and wire transfers, and ensure timely vendor disbursements.
• Respond to vendor inquiries, reconcile vendor statements, and professionally resolve billing discrepancies or disputes.
• Maintain organized physical and digital filing systems for accounts payable documentation, receipts, and approvals.
• Support internal and external audits by retrieving documentation and preparing requested schedules.
• Assist the finance and accounting team with month-end close procedures and other administrative finance tasks as needed.

Benefits

• Competitive salary of $50,000–$55,000 annually.
• Medical, dental, and vision coverage with low-cost premiums.
• Generous paid time off.
• 401(k) plan with company match.
• Nationwide discounts on shopping, travel, dining, and entertainment.
• Monthly wellness reimbursement.
• Referral bonus program.
• Modern office environment with premium amenities and refreshments.
• Career development and growth potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED