Accounts Payable Jobs

About The Position

Requirements

• High school graduate or equivalent.
• At least three years of general office work experience, including accounts payable and general accounting experience.
• Strong work ethic; organized, self-directed, detail-oriented, professional, and reliable.
• Ability to follow standard filing procedures.
• Proficiency with Office Suite productivity software, including Excel and Word.
• Strong organizational, time-management, problem-solving, documentation, research and resolution, data-analysis, and multitasking skills.
• Knowledge of basic accounting principles, applicable accounts payable and general ledger systems and procedures, financial charts of accounts, and corporate procedures.
• Effective verbal and written communication skills and the ability to interact professionally with employees and vendors.
• Ability to work independently and as part of a team in a fast-paced, high-volume environment emphasizing accuracy and timeliness.
• Ability to perform mathematical computations, including percentages, fractions, addition, subtraction, multiplication, and division, quickly and accurately.
• Ability to maintain confidentiality of administrative processes.
• Ability to perform duties with awareness of District requirements and Board of Education policies.

Responsibilities

• Review invoices and supporting documents for appropriate documentation, approval, completeness, validity, and proper coding before payment.
• Sort and distribute incoming mail.
• Prioritize invoices according to cash-discount potential and payment terms.
• Process check requests, match invoices to checks, obtain required signatures, and distribute checks.
• Maintain 1099 forms and W-9 forms.
• Code general ledger transactions and accurately enter information into the accounts payable program.
• Process checks on time according to the department schedule.
• Respond to vendor inquiries and reconcile vendor statements by researching and correcting discrepancies.
• Assist with month-end and year-end financial closing activities.
• Maintain complete and accurate files and documentation in accordance with Board policy and accepted accounting practices.
• Assist with other projects as needed.
• Process incoming requisitions accurately and convert them into purchase orders.
• Match and review requisitions, purchase orders, and invoices, making accounting adjustments as necessary.
• Process orders accurately and on time and maintain files in a high-volume setting.
• Maintain supplies of postage.
• Manage petty cash.
• Administer service calls and order supplies for office machines.
• Follow School Board policies, rules, and regulations.
• Work effectively as a team member.
• Greet visitors to the Central Office.
• Answer phone calls and direct them to the proper department.
• Perform other duties as assigned.

Benefits

• Regionally competitive benefits commensurate with experience; actual benefits will be negotiated with finalists.