Accounts Payable Specialist - CarDon and Associates

Cardon & Associates • Bloomington, IN

13d

About The Position

The Accounts Payable Specialist at CarDon and Associates Corp manages the company's financial obligations by ensuring timely and accurate invoice and payment processing. The role maintains vendor relationships through effective communication and prompt resolution of discrepancies, oversees account reconciliations, and supports month-end and year-end closing processes. It also manages accounts payable transactions and maintains the general ledger to support the organization's financial health and compliance. The ideal candidate is detail-oriented, organized, and able to collaborate with the finance team.

Requirements

• Associate's degree or at least 5 years of accounts payable experience.
• Previous office experience in accounting functions.
• Ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality.
• Excellent attention to detail and organizational skills.

Nice To Haves

• Experience with Microsoft Dynamics.
• Knowledge of regulatory compliance related to accounts payable.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Perform accounting operations that may include payables, check requests, sales tax processing, check runs, and Positive Pay reporting.
• Follow operational policies and complete assigned operations within established time frames.
• Interact with accounting personnel and administrative staff to carry out duties.
• Ensure appropriate supporting documentation is provided and verify authorization for processes performed.
• Cross-train other staff as directed to maintain services during absences.
• Participate in administrative staff meetings and other meetings as needed.
• Keep abreast of changes, memos, and communications related to assigned duties.
• Maintain effective systems and accurate records for each managed accounting area.
• Process corporate invoices, reconcile them with statements, and follow up with personnel about missing invoices or coding questions.
• Verify invoice coding and authorization according to the General Ledger Chart of Accounts and accounting procedures.
• Respond to vendor inquiries and resolve issues.
• Capture, index, and migrate operating invoices to buildings in the web-based invoice management system.
• Import invoices into the accounting system for payment selection.
• Process corporate check requests for postage meters, employee reimbursements, and other requests.
• Scan required supporting documentation.
• Process sales tax reports and complete state-provided coupons, ensuring coupons and payments are mailed by deadlines.
• Review Medical Claims and Transportation invoices for facility responsibility and patient payer type.
• Communicate with facilities and vendors to ensure timely payment of charges that are facility responsibility.
• Train and review Transportation policies with facilities.

Benefits

• Tuition assistance.
• Access to CarDon University educational videos and skill-building opportunities.
• Paid time off.
• Comprehensive benefits package.
• Pet insurance.
• Weekly pay, or daily pay by preference.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree