Accounts Payable Specialist

Owen Ames Kimball • Fort Myers, FL

13d • Onsite

About The Position

Owen-Ames-Kimball Co. is hiring a detail-oriented Accounts Payable Specialist in Fort Myers, Florida, to support the accounting team by ensuring timely and accurate processing of invoices, vendor payments, and financial records. The role helps maintain compliance, support project documentation, and foster positive vendor relationships. The ideal candidate enjoys working with numbers, staying organized, and contributing to an efficient, collaborative finance team.

The position also provides occasional front desk and receptionist support. It supports the Accounts Payable Accountant and Controller with special projects and departmental initiatives.

Requirements

• 1–3 years of accounts payable, accounting, or administrative experience.
• Proficiency with Microsoft Office, particularly Excel, and ability to learn accounting and construction management software.
• Strong attention to detail and organizational skills, with ability to manage multiple priorities and deadlines.
• Excellent analytical, problem-solving, and mathematical reasoning abilities.
• Effective written and verbal communication skills with a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• A proactive, accountable approach, taking ownership of work and striving for accuracy and excellence.

Nice To Haves

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Familiarity with Timberscan, Procore, and Acumatica.

Responsibilities

• Process vendor invoices, payments, and account reconciliations, ensuring proper coding, documentation, and approvals.
• Verify invoices against purchase orders, contracts, and approved change orders.
• Maintain vendor records, including tax documentation, insurance certificates, and remittance information.
• Respond to vendor inquiries and help resolve payment or documentation discrepancies.
• Ensure compliance with company policies and regulatory requirements, including W-9s, lien waivers, EEO documentation, and sales and use tax requirements.
• Organize and maintain project and accounting records, supporting audit requests and document retention requirements.
• Assist with month-end close activities, invoice reviews, and financial documentation preparation.
• Support the Accounts Payable Accountant and Controller with special projects and departmental initiatives.
• Occasionally provide front desk and receptionist support, including greeting visitors and directing incoming calls.

Benefits

• Competitive compensation and benefits package, including salary.
• 401(k) profit sharing.
• Paid time off.
• Health insurance.
• Close-knit, supportive team and low-turnover culture.
• Varied, engaging cross-departmental tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed