Accounts Payable Jobs

About The Position

Requirements

• 3+ years of accounts payable experience or a Bachelor's Degree in Accounting or Finance.
• Experience supporting month-end processes and coding invoices.
• Proficiency in processing non-purchase order invoices and understanding of debits and credits.

Nice To Haves

• 1+ year of 1099 processing experience.
• 1+ year of accounts receivable experience.

Responsibilities

• Match and enter accounts payable invoices accurately and timely.
• Process non-purchase order invoices, ensuring products were approved and received before coding to the correct general ledger accounts.
• Process purchase order accrual invoices, verify pricing accuracy, and work with purchasing and receiving to resolve discrepancies.
• Review vendor statements, accounts payable aging reports, and accrual reports.
• Follow up with vendors and employees to resolve outstanding items and discrepancies.
• Prepare weekly accounts payable check runs, including gathering invoices and reconciling against accounts payable aging reports for Accounting Manager review.
• Prepare quick checks for accounts receivable overpayments as needed.
• Compile and reconcile monthly prepaid and accrual schedules.
• Maintain monthly use tax documentation and reporting.
• Manage spreadsheets related to maintenance, fuel, trade shows, and other company expenses.
• Review, reconcile, and code credit card charges to the appropriate general ledger accounts.
• Assist with reconciliations and audit support.
• Set up new vendors after obtaining vendor information forms and W-9 documentation.
• Ensure vendor 1099 information is entered accurately and prepare annual 1099 forms.
• Provide administrative support by answering phones, filing documents, maintaining records, handling mail, and running company errands.
• Provide cross-functional support in areas such as accounts receivable, purchasing, internal IT issues, and global shop support.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)