Accounts Payable Jobs

About The Position

Requirements

• High school diploma or equivalent.
• At least two years of progressive accounting-related work experience, preferably in a financial institution, and a two-year associate’s degree in accounting or a related field; or an equivalent combination of education and experience.
• Intermediate math skills, including calculations involving decimals, fractions, and percentages.
• Intermediate proficiency in Microsoft Excel, Word, and other standard digital office tools.
• Intermediate proficiency with automated systems, accounting platforms, and digital workflow applications.
• Thorough knowledge of the Credit Union’s policies, procedures, programs, products, and services as they relate to assigned areas.
• Professional, well-developed interpersonal skills.
• Strong organization, self-motivation, and self-direction.
• Strong analytical and decision-making skills, exceptional attention to detail and accuracy, and ability to work effectively with digital systems and data-driven processes.
• Ability to adapt to changing requirements, technology updates, and evolving digital processes.
• Ability to manage multiple tasks under pressure with accuracy and a positive attitude.
• Mature, adaptable team-player approach and willingness to learn and adopt new digital tools and systems.

Responsibilities

• Manage accounts payable activity using accounting software, digital workflow tools, and related systems; code invoices and expense reports to the correct general ledger account, branch, and department, and resolve discrepancies.
• Prepare accounts payable check and ACH payments after receiving proper authorization.
• Process invoices accurately and on time in accordance with departmental procedures and digital approval workflows.
• Review employee expense reports for electronic approval and policy compliance.
• Process corporate Visa statements and payments for employee cardholders.
• Prepare and enter daily and monthly general ledger transactions.
• Manage and reconcile accounts receivable, including CUSO billings.
• Analyze and reconcile assigned general ledger accounts.
• Balance and reconcile ATM and ITM cash and settlement general ledger accounts daily.
• Research and resolve out-of-balance conditions, network settlement differences, member adjustments, open items, cash imbalances, and variances, coordinating with branch staff and card services as needed.
• Generate reports and statements as requested by management.
• Post general ledger entries, proof totals in the general ledger system, and maintain organized electronic journal records.
• Maintain working knowledge of accounting platforms, Microsoft applications, and relevant digital tools.
• Evaluate workflows and recommend or implement process improvements, digital efficiencies, and automation opportunities.
• Coordinate vendor payment processes and maintain accurate vendor records.
• Process year-end vendor 1099 forms.
• Set up and maintain employee access permissions for accounting software and related digital finance systems.
• Back up the Staff Accountant with prepaid and fixed asset setup in the depreciation system and maintain accurate digital records.
• Assist the Finance/Accounting department with annual budgeting.
• Attend meetings, conferences, seminars, and training as required.
• Assist with Credit Union examinations, audits, and regulatory filings as needed.
• Provide backup for other accounting and payment system duties as needed.
• Comply with applicable Bank Secrecy Act responsibilities.
• Serve employees, vendors, and members professionally and represent the Credit Union positively.
• Maintain confidentiality and adapt to changing job requirements, technology updates, and digital processes.