Accounts Payable Specialist

SouthPoint Financial Credit Union•Sleepy Eye, MN

13d•$20 - $32•Onsite

About The Position

The Accounts Payable Specialist serves on SouthPoint Financial Credit Union’s administrative team and supports its vision of “Empowering People to Enhance Lives” and its core values. The position manages digital invoice approval and payment workflows in accordance with GAAP, processes fixed assets and prepaid expenses in the accounting system, prepares general ledger reconciliations, manages corporate credit card payments, maintains electronic records, and records transactions to the general ledger. The specialist works closely with department managers to support efficient, technology-enabled accounts payable processes and compliance with internal guidelines. The role also handles accounts receivable and CUSO billings, daily ATM and ITM cash and settlement reconciliations, vendor coordination and records, year-end 1099 forms, employee system access, and support for budgeting, audits, examinations, and regulatory filings. It is based at the Sleepy Eye Administrative Building and reports to the Accounting and Support Services Manager.

Requirements

High school diploma or equivalent.
At least two years of progressive accounting-related work experience, preferably in a financial institution, and a two-year associate’s degree in accounting or a related field; or an equivalent combination of education and experience.
Intermediate math skills, including calculations involving decimals, fractions, and percentages.
Intermediate proficiency in Microsoft Excel, Word, and other standard digital office tools.
Intermediate proficiency with automated systems, accounting platforms, and digital workflow applications.
Thorough knowledge of the Credit Union’s policies, procedures, programs, products, and services as they relate to assigned areas.
Professional, well-developed interpersonal skills.
Strong organization, self-motivation, and self-direction.
Strong analytical and decision-making skills, exceptional attention to detail and accuracy, and ability to work effectively with digital systems and data-driven processes.
Ability to adapt to changing requirements, technology updates, and evolving digital processes.
Ability to manage multiple tasks under pressure with accuracy and a positive attitude.
Mature, adaptable team-player approach and willingness to learn and adopt new digital tools and systems.

Responsibilities

Manage accounts payable activity using accounting software, digital workflow tools, and related systems; code invoices and expense reports to the correct general ledger account, branch, and department, and resolve discrepancies.
Prepare accounts payable check and ACH payments after receiving proper authorization.
Process invoices accurately and on time in accordance with departmental procedures and digital approval workflows.
Review employee expense reports for electronic approval and policy compliance.
Process corporate Visa statements and payments for employee cardholders.
Prepare and enter daily and monthly general ledger transactions.
Manage and reconcile accounts receivable, including CUSO billings.
Analyze and reconcile assigned general ledger accounts.
Balance and reconcile ATM and ITM cash and settlement general ledger accounts daily.
Research and resolve out-of-balance conditions, network settlement differences, member adjustments, open items, cash imbalances, and variances, coordinating with branch staff and card services as needed.
Generate reports and statements as requested by management.
Post general ledger entries, proof totals in the general ledger system, and maintain organized electronic journal records.
Maintain working knowledge of accounting platforms, Microsoft applications, and relevant digital tools.
Evaluate workflows and recommend or implement process improvements, digital efficiencies, and automation opportunities.
Coordinate vendor payment processes and maintain accurate vendor records.
Process year-end vendor 1099 forms.
Set up and maintain employee access permissions for accounting software and related digital finance systems.
Back up the Staff Accountant with prepaid and fixed asset setup in the depreciation system and maintain accurate digital records.
Assist the Finance/Accounting department with annual budgeting.
Attend meetings, conferences, seminars, and training as required.
Assist with Credit Union examinations, audits, and regulatory filings as needed.
Provide backup for other accounting and payment system duties as needed.
Comply with applicable Bank Secrecy Act responsibilities.
Serve employees, vendors, and members professionally and represent the Credit Union positively.
Maintain confidentiality and adapt to changing job requirements, technology updates, and digital processes.