Accounts Payable (AP) Specialist - full time
About The Position
The Accounts Payable Specialist is an accounting technical support position in The Opportunity Alliance’s Finance Department. The role supports the agency’s mission by performing duties related to recording, billing, reporting, and reconciling the agency’s accounts payable software system. The specialist attends and participates in periodic Finance Department staff meetings. Work is performed, reviewed, and evaluated under the supervision of the Accounts Payable Manager. This is a full-time position scheduled for 40 hours per week, Monday through Friday. The office is located in South Portland, Maine; a hybrid schedule may be possible, but regular in-office days are required. Driving may be necessary to attend meetings and trainings, but it is not a primary or essential job responsibility.
Requirements
- A combination of a high school diploma and at least two years of experience in a computerized accounts payable environment is required.
- Knowledge of basic accounting principles and general business practices.
- Demonstrated speed and accuracy using a 10-key adding machine and performing data entry.
- Exceptional attention to detail.
- Strong skills with Microsoft Excel and Word.
- Ability to manage time effectively and adhere to deadlines.
- Ability to function effectively in a team environment.
- Ability to communicate effectively and professionally with internal and external customers.
- Must successfully pass criminal background, child protective service, and sex offender checks.
- Must not be on the state or federal suspension and disbarment list.
- Ability to perform the physical activities listed for normal office conditions, including typing and lifting up to 10 pounds.
Nice To Haves
- Associate degree in Accounting preferred.
- Experience with The Financial Edge accounting software, or similar experience.
Responsibilities
- Record, bill, report, and reconcile information in the agency’s accounts payable software system.
- Attend and participate in periodic Finance Department staff meetings.
- Drive to meetings and trainings when necessary.
Benefits
- Generous paid time off accrual.
- 9 paid holidays per calendar year and up to 3 floating holidays per calendar year.
- Medical benefits at a reasonable cost.
- Dental insurance options.
- Vision insurance options.
- Agency-paid basic life insurance.
- Agency-paid short-term and long-term disability insurance.
- 403(b) retirement plan with an agency match; all employees are eligible.
- Tuition reimbursement offered once per year through an application process.
- Qualified employer under the Public Service Loan Forgiveness (PSLF) program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
