AR) Clerk

Madera Toyota Chevrolet•Madera, CA

3d•$20 - $25

About The Position

The Accounts Payable/Accounts Receivable (AP/AR) Clerk supports the dealership’s financial operations by processing vendor invoices and payments, customer payments, daily receipts, and account reconciliations accurately and in compliance with requirements. The role maintains organized accounting records, assists with collections, and communicates with vendors, customers, and internal departments. It also supports month-end closing activities, special accounting projects, and cross-department collaboration to help maintain the dealership’s financial integrity and operational efficiency.

Requirements

High school diploma or equivalent required.
Minimum of 2 years of experience in accounts payable, accounts receivable, or general accounting is strongly preferred.
Ensure accuracy in financial entries, reconciliations, and documentation.
Prioritize daily tasks to meet deadlines in a fast-paced dealership environment.
Identify discrepancies, research issues, and recommend corrective actions.
Respond professionally to vendor, customer, and internal inquiries.
Protect sensitive financial and customer information in accordance with federal and state privacy laws.
Demonstrate strong computer literacy and ability to operate office equipment and accounting systems.
Provide courteous, timely support to internal and external stakeholders.

Nice To Haves

Bachelor’s degree in Business Administration or finance preferred.
Bilingual English/Spanish preferred.

Responsibilities

Process accounts payable invoices, verify accuracy, obtain required approvals, and prepare vendor payments.
Post open accounts payable items daily and reconcile statements with dealership schedules.
Maintain vendor files, analyze vendor accounts, and respond to vendor inquiries.
Reconcile and deposit service and parts receipts, including charge cards, daily.
Receipt monies from vehicle sales, verify balances due, and prepare drafts for dealer signature.
Enter finalized cash receipts and update the customer accounts receivable ledger.
Prepare daily cash deposits, complete cash control sheets, and process credit card deposits.
Prepare collections documentation, follow up on delinquent accounts, and attend court proceedings when required.
Perform background checks on credit applications, approve current charges, and prepare monthly accounts receivable statements.
Research and process chargebacks, returns, and bad checks.
Print accounts payable reports, maintain AP files, and file cash receipt records, check stubs, and bank receipts.
Assist with monthly closings, audits, special projects, and cross-training as directed by management.
Operate a multi-line phone system and provide professional, timely customer service.
Maintain a neat, organized work area and uphold professional appearance standards.
Perform other duties as reasonably assigned.