Accounts Payable Specialist

Bakery Feeds, by Darling Ingredients•Irving, TX

13d

About The Position

The Accounts Payable Specialist compiles and maintains accounts payable records and handles day-to-day invoice processing and reconciliation across business units. The role verifies and approves invoices, ensures compliance with corporate approval authorities, maintains accurate data entry and General Ledger assignments, and prepares and runs payments through JDE and external banking systems. The position also maintains the accounts payable payment calendar, communicates with internal and external customers, helps maintain supplier records, processes employee expense reports through Concur, reviews supplier accounts and payment terms, reconciles supplier statements, and responds to accounts payable inquiries. Additional duties include assisting with monthly closings, preparing year-end 1099s, maintaining supplier W-9 forms, processing supplier credit applications, and performing office clerical tasks. Management may assign or reassign duties and responsibilities at any time.

Requirements

Associate's degree in accounting, finance, or a related field with relevant work experience.
Ability to communicate effectively.
Ability to frequently lift and/or move up to 10 pounds.

Nice To Haves

Three or more years of general accounting experience.
Proficiency in Microsoft Word, Excel, and Outlook.
JDE experience.
Organization, exceptional time management, and written and oral communication skills.
Understanding of the importance of confidentiality and integrity.

Responsibilities

Process and reconcile invoices in the accounts payable system across all business units.
Verify and approve invoices for payment in compliance with corporate approval levels and authorities.
Ensure accurate data entry and consistent General Ledger account assignments.
Prepare, audit, and run check, ACH, and wire payments within JDE and external banking systems.
Create and maintain the accounts payable payment calendar and communicate with internal and external customers.
Assist in maintaining supplier records in the JDE Supplier Master/Address Book, including addresses, name changes, and banking information.
Process employee expense reports through Concur.
Analyze supplier accounts, help maximize payment terms, and negotiate extended terms with suppliers when necessary.
Reconcile supplier account statements and address issues as they arise.
Respond to internal and external accounts payable inquiries and issues.
Assist with monthly closings, including reports and accruals.
Prepare and submit year-end 1099s.
Maintain W-9 forms for suppliers.
Process supplier credit applications.
Perform office clerical duties, including filing, copying, scanning, faxing, FedEx shipments, and mail distribution.
Perform other duties as assigned.