SR Accounts Payable Specialist

ALCOM LLC • Winslow, ME

13d • $25 - $28

About The Position

The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices and payments while adhering to company policies and internal controls. The role supports positive vendor relationships, cash flow management, timely payment of obligations, and month-end accounting activities in a fast-paced manufacturing environment. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities.

The position is primarily sedentary office work, with occasional lifting of up to 20 pounds. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

• At least 2 years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to analyze and resolve discrepancies independently.
• Effective written and verbal communication skills.
• Ability to prioritize competing deadlines and manage workload efficiently.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to collaborate across departments and with external vendors.

Nice To Haves

• Manufacturing experience.

Responsibilities

• Process vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receipts, and invoices before payment approval.
• Verify invoice coding and appropriate account allocations.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors and internal departments to resolve payment issues.
• Maintain vendor records, including W-9 forms, tax identification information, and banking details.
• Monitor payment schedules to capture available discounts and prevent overdue payment penalties.
• Prepare and process weekly check runs, ACH payments, and other approved payment methods.
• Scan and maintain electronic records in accordance with document retention requirements.
• Assist with month-end closing, including account reconciliations and accrual support.
• Respond to vendor inquiries and provide customer service.
• Support audits by providing requested documentation and account information.
• Assist accounting team members with special projects and departmental needs.
• Maintain confidentiality regarding financial and company information.

Benefits

• HSA and PPO medical plans with employer contributions for employees and dependents.
• Company-paid life insurance and AD&D.
• Voluntary life insurance.
• Short- and long-term disability insurance.
• 401(k) retirement plan, immediately vested, with company match up to 4%.
• 80 hours of holiday pay.
• Paid time off.
• Benefits effective the first day of the month following 30 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed