Sr. Accounts Payable Specialist, Technology

AIR Communities • Denver, CO

5d • $85,000 - $92,000

About The Position

The Sr. Accounts Payable Specialist supports day-to-day accounts payable work for AIR Communities’ Technology department, reporting to the IT Finance Manager. The role processes technology and telecom invoices; maintains accurate coding, allocations, and supporting records; researches vendor and payment issues; supports reconciliations and month-end close; and helps integrate vendor, account, billing, and payment information during property transitions, acquisitions, and dispositions.

Requirements

• At least 5 years of accounts payable or related accounting experience, including experience processing complex or high-volume invoices.
• Strong understanding of accounts payable processes, internal controls, and basic accounting principles.
• Experience with an ERP or financial system such as Workday, Yardi, Oracle, or SAP.
• Strong Excel skills, including formulas, pivot tables, and working with larger financial files.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to independently research invoice, payment, and allocation issues and work them through resolution.
• High attention to detail and accuracy, with clear written and verbal communication skills.

Nice To Haves

• Experience with technology, software, or telecom invoices.
• Experience with allocations, prepaid schedules, billbacks, or accruals.
• Experience supporting property transitions, acquisitions, or dispositions.
• Experience with Workday Financial Management and telecom invoice management tools such as Tellennium.

Responsibilities

• Process and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone, and wireless services.
• Code invoices to the correct general ledger account, spend category, cost center, company, property, and project, and record them in the correct accounting period.
• Ensure expenses are handled appropriately across one-time costs, prepaids, amortization, and capital spend.
• Compare invoices with contracts, renewal terms, expected or usage-based charges, service dates, supporting documents, and receipts when applicable.
• Monitor recurring expenses, such as software subscriptions and cloud services.
• Complete monthly AP and assigned account reconciliations, including prepaid expenses, invoice balances, and allocations, and assist with month-end close activities.
• Provide documentation and explanations for audit and remittance detail requests.
• Handle property technology expense allocations and maintain supporting files.
• Process technology credit card allocations and collect required supporting documentation.
• Handle complex billback allocations across intercompany cost centers and properties.
• Research and resolve invoice, vendor, payment, credit, and remittance issues in Workday; coordinate with vendors and internal teams to keep payments on track and escalate issues that could cause late fees or service interruption.
• Maintain invoice trackers, allocation files, prepaid schedules, vendor records, and related reference materials.
• Prepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and account for how formulas, formatting, and source-of-truth files affect Workday uploads and downstream reporting.
• Gather vendor, account, invoice, and payment information for property transitions, acquisitions, and dispositions, and help transfer the information into AIR’s standard AP processes.
• Document recurring processes, identify opportunities to reduce manual work, and help cross-train team members.
• Complete monthly, quarterly, and yearly balance sheet reconciliations.

Benefits

• 25% rent discount at any AIR community, subject to rental application and exclusions.
• Medical, dental, vision, and life insurance options.
• HSA/FSA plans.
• Short- and long-term disability paid by the company.
• 401(k) plan with a 6% employer match.
• Paid time off, including vacation, sick time, and 14 holidays.
• Paid parental leave of up to 16 weeks.
• Tuition assistance and up to 100% reimbursement for job-related certifications and licenses.
• 15 hours of paid community service time annually.
• Commuter benefits.
• Pet insurance.
• Consumer discounts on various products and services.
• Ongoing professional development, leadership training, and career growth opportunities.
• 10% annual target bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed