Sr. Accounts Payable Specialist, Technology

AIR Communities•Denver, CO

About The Position

The Sr. Accounts Payable Specialist supports day-to-day accounts payable work for AIR Communities’ Technology department and reports to the IT Finance Manager. The role processes technology and telecom invoices, maintains accurate coding and allocations, researches vendor and payment issues, supports month-end close and reconciliations, and helps integrate vendor, account, billing and payment information during property transitions, acquisitions and dispositions. It also maintains schedules and reference files, supports audits, documents recurring processes, and helps improve efficiency and cross-train team members.

Requirements

At least 5 years of accounts payable or related accounting experience, including experience processing complex or high-volume invoices.
Strong understanding of accounts payable processes, internal controls and basic accounting principles.
Experience with an ERP or financial system such as Workday, Yardi, Oracle or SAP.
Strong Excel skills, including formulas, pivot tables and working with larger financial files.
Ability to manage multiple priorities in a fast-paced environment.
Ability to independently research invoice, payment and allocation issues and work them through resolution.
High attention to detail and accuracy, with clear written and verbal communication skills.

Nice To Haves

Experience with technology, software or telecom invoices.
Experience with allocations, prepaid schedules, billbacks or accruals.
Experience supporting property transitions, acquisitions or dispositions.
Experience with Workday Financial Management and telecom invoice management tools such as Tellennium.

Responsibilities

Process and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone and wireless services.
Code invoices to the correct general ledger account, spend category, cost center, company, property and project, and record them in the correct accounting period.
Handle one-time costs, prepaids, amortization and capital spend appropriately.
Compare invoices with contracts, renewal terms, expected or usage-based charges, service dates, supporting documentation and receipts when applicable.
Monitor recurring expenses, including software subscriptions and cloud services.
Complete monthly accounts payable and assigned account reconciliations, including prepaid expenses, invoice balances and allocations, and support month-end close activities.
Provide documentation and explanations for audit and remittance detail requests.
Handle property technology expense allocations and maintain supporting files.
Process technology credit card allocations and collect required supporting documentation.
Handle complex billback allocations across intercompany cost centers and properties.
Research and resolve invoice, vendor, payment, credit and remittance issues in Workday; coordinate with vendors and internal teams to keep payments on track and escalate issues that could result in late fees or service interruption.
Maintain invoice trackers, allocation files, prepaid schedules, vendor records and related reference materials.
Prepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and account for how formulas, formatting and source-of-truth files affect Workday uploads and downstream reporting.
Gather vendor, account, invoice and payment information for property transitions, acquisitions and dispositions, and help transfer the information into AIR’s standard accounts payable processes.
Document recurring processes, identify opportunities to reduce manual work and help cross-train other team members.
Complete monthly, quarterly and yearly balance sheet reconciliations.

Benefits

25% rent discount at any AIR community, subject to a rental application and certain exclusions.
Medical, dental, vision and life insurance options.
HSA/FSA plans.
Short- and long-term disability paid by the company.
401(k) plan with a 6% employer match.
Paid time off, including vacation, sick time and 14 holidays.
Paid parental leave of up to 16 weeks.
Tuition assistance and up to 100% reimbursement for job-related certifications and licenses.
15 hours of paid community service time annually.
Commuter benefits.
Pet insurance.
Consumer discounts on various products and services.
Ongoing professional development, leadership training and career growth opportunities.
10% annual target bonus.