Sr. Accounts Payable Specialist

Dairy Farmers of America • Kansas City, KS

5d

About The Position

Responsible for timely and accurate maintenance of Accounts Payable vendor master data in SAP while working independently and with the team in a fast-paced, high-performance culture. The role ensures that the needs of the company, vendors, and internal personnel are consistently met.

The position manages vendor data within DFA systems, supports vendor implementation and payment-data validation, and assists with SAP exception processing. It serves as a primary contact for plant and location personnel with vendor-data questions and supports annual 1099 analysis, reconciliation, and IRS filings. The role also supports new-location vendor-data imports, recommends changes to vendor data and processes, maintains written SAP vendor master data procedures, and manages internal and external client relationships. The employee works closely with AP leadership on issues and day-to-day operations. Other duties may be assigned as required.

Requirements

• Undergraduate degree in accounting, finance, or a related field, or an equivalent combination of education and experience.
• 2 to 5 years of accounts payable disbursement experience or related work experience.
• Proficient knowledge of accounts payable concepts and practices.
• Knowledge of and skill with Microsoft Office Suite and company computer systems.
• Analytical, research, and problem-solving skills.
• Detail-oriented, accurate, and able to make decisions, solve problems, and respond to inquiries with limited supervision.
• Able to work independently and as part of a team, under minimal supervision and direction.
• Able to adapt to process changes as part of continuous improvement.
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner.
• Able to communicate clearly and effectively, verbally and in writing.
• Able to interact positively and work effectively with others.
• Able to take initiative in performing the job and seek increased responsibilities.
• Must be able to read, write, and speak English.

Nice To Haves

• Experience working in a shared services environment.
• Experience using SAP.

Responsibilities

• Manage Accounts Payable vendor data in DFA systems, including vendor address, payment, tax, and W-9 information and documentation.
• Work with Procurement, Master Data, and plant or office locations on strategic aspects of vendor implementation.
• Perform or ensure verification of vendor payment data according to validation procedures.
• Review, analyze, and correct vendor master data for ACH returns and NOC notifications, and reprocess payments as needed.
• Review and clear SAP exception-processing records, or guide AP Specialists in resolving records flagged to the vendor helpdesk.
• Serve as the primary contact for plant and location personnel seeking guidance or assistance with creating and maintaining vendor data in SAP.
• Analyze, prepare, review, and reconcile 1099 data and annual IRS filings within mandated timelines, verifying vendor, tax, and withholding information and making adjustments based on W-9 records.
• Analyze and validate vendor-system data imports for new locations and coordinate vendor-data entry in SAP with new locations and Master Data.
• Analyze, approve, and recommend changes to vendor data and AP vendor processes and procedures.
• Create and maintain written policies and procedures for SAP vendor master data maintenance.
• Build and manage internal and external client relationships within the area of responsibility.
• Communicate regularly with AP leadership about issues and day-to-day operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior