Accounts Payable Specialist

Jacksonville School District ; 117•Jacksonville, IL

13d•Onsite

About The Position

Jacksonville School District #117 is hiring an Accounts Payable Specialist to perform accounting and clerical tasks related to maintaining and processing accounts payable transactions. The position also supports the Business Services and Operation and Maintenance departments at the District’s Administrative Office in Jacksonville, Illinois. The role processes invoices, requisitions, purchase orders, payments, and related records while supporting accurate and timely accounting operations. The salary and benefits are regionally competitive and commensurate with experience; actual compensation will be negotiated with finalists. This is a full-time, permanent position. Applications are accepted until the position is filled, and the start date is to be announced.

Requirements

High school graduate or equivalent.
At least three years of general office work experience, including accounts payable and general accounting experience.
Strong work ethic; organized, self-directed, detail-oriented, professional, and reliable.
Ability to follow standard filing procedures.
Proficiency with Office Suite productivity software, including Excel and Word.
Strong organizational, time-management, problem-solving, documentation, research and resolution, data-analysis, and multitasking skills.
Knowledge of basic accounting principles, applicable accounts payable and general ledger systems and procedures, financial charts of accounts, and corporate procedures.
Effective verbal and written communication skills and the ability to interact professionally with employees and vendors.
Ability to work independently and as part of a team in a fast-paced, high-volume environment emphasizing accuracy and timeliness.
Ability to perform mathematical computations, including percentages, fractions, addition, subtraction, multiplication, and division, quickly and accurately.
Ability to maintain confidentiality of administrative processes.
Ability to perform duties with awareness of District requirements and Board of Education policies.

Responsibilities

Review invoices and supporting documents for appropriate documentation, approval, completeness, validity, and proper coding before payment.
Sort and distribute incoming mail.
Prioritize invoices according to cash-discount potential and payment terms.
Process check requests, match invoices to checks, obtain required signatures, and distribute checks.
Maintain 1099 forms and W-9 forms.
Code general ledger transactions and accurately enter information into the accounts payable program.
Process checks on time according to the department schedule.
Respond to vendor inquiries and reconcile vendor statements by researching and correcting discrepancies.
Assist with month-end and year-end financial closing activities.
Maintain complete and accurate files and documentation in accordance with Board policy and accepted accounting practices.
Assist with other projects as needed.
Process incoming requisitions accurately and convert them into purchase orders.
Match and review requisitions, purchase orders, and invoices, making accounting adjustments as necessary.
Process orders accurately and on time and maintain files in a high-volume setting.
Maintain supplies of postage.
Manage petty cash.
Administer service calls and order supplies for office machines.
Follow School Board policies, rules, and regulations.
Work effectively as a team member.
Greet visitors to the Central Office.
Answer phone calls and direct them to the proper department.
Perform other duties as assigned.