Accounts Payable Specialist
About The Position
The Accounts Payable Specialist ensures that KIPP NorCal vendors and staff are paid accurately, on time, and in accordance with fiscal policy, safeguarding public funds that support its schools. Reporting to the Controller and receiving day-to-day direction from the AP Manager, the Specialist maintains accurate accounts payable records and contributes to timely month-end and year-end closing processes for schools and Regional Support Office (RSO) departments. The role has no direct reports. The employee works within a scope set by others, determines how to approach assigned work, and escalates matters outside that scope. The role supports accounts payable operations, closing activities, stakeholder needs, and process improvement. It is based in a hybrid work setting and involves an office/RSO environment subject to regular interruptions and distractions. The hourly rate is $34.13 to $40.38, with most candidates compensated at $35.58.
Requirements
- 1–2 years of experience in accounts payable or another accounting role, including invoice processing and vendor payments.
- Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
- Working knowledge of AP processes, including GL coding, reimbursements, internal controls, and 1099 reporting.
- Ability to use accounting software, spreadsheets, and digital recordkeeping systems to process transactions, maintain accurate records, and meet deadlines.
- Strong attention to detail and clear communication with vendors and non-finance colleagues.
Nice To Haves
- Experience in a nonprofit, school, or publicly funded organization.
- Familiarity with nonprofit accounting, month-end close, and audit preparation.
- Familiarity with Ramp, Sage Intacct, or comparable accounts payable and accounting systems.
Responsibilities
- Process invoices in Ramp, assign bills to the correct entity, and verify GL coding and required fields so bills proceed through approval without errors or rework.
- Track bills pending school and RSO approval, vendor onboarding, and outstanding checks each week, following through to support accurate and timely payments.
- Maintain vendor records, including W-9s, validated bank details, and payment methods, and respond to vendor payment inquiries.
- Review employee reimbursements, mileage submissions, and credit card transactions against established fiscal policies, escalating exceptions to the AP Manager.
- Complete assigned AP-related journal entries and manual checks in Sage Intacct accurately and on schedule for month-end and year-end close.
- Complete assigned AP and payroll balance sheet reconciliations, collaborating with Accounts Receivable.
- Support annual 1099 reporting by completing the annual 1099 review and supporting 1096 and 1099 filings.
- Maintain organized AP records and follow internal controls to ensure compliance with fiscal policy, grant regulations, and public funding requirements.
- Support school and department staff on AP policies, deadlines, and systems so payment requests are coded correctly and submitted on time.
- Contribute ideas to reduce manual work and strengthen AP workflows, and support special projects as assigned.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Paid time off
- Retirement plan with employer contribution
- Commuter benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
