Accounting Assistant 2 - Accounts Payable

Nevada System of Higher Education

About The Position

Truckee Meadows Community College is recruiting an Accounting Assistant 2 focused on Accounts Payable. The position maintains accurate files for incoming invoices and statements and matches them electronically to blanket purchase orders, ad hoc payments, and supplier invoice requests. It generates, processes, and distributes checks; handles incoming and outgoing departmental mail according to established Accounts Payable procedures; and ensures expenditures follow established policies and procedures. The role audits and reviews vendor statements, reconciles outstanding charges, contacts vendors to correct statement errors, reviews complex discrepancies, and assists with developing and implementing policies and procedures. It serves as a liaison to BCN Purchasing and assists departments with interpreting Accounts Payable and purchasing processes. The employee also establishes and maintains effective working relationships with administration, faculty, staff, students, departments, state agencies, and external suppliers, and performs other duties as needed.

Requirements

Two or more years of applicable experience as described in the job duties.
Graduation from high school or equivalent education.

Responsibilities

Maintain accurate files for incoming invoices and statements and match them electronically to blanket purchase orders, ad hoc payments, and supplier invoice requests.
Generate, process, and distribute checks.
Handle incoming and outgoing departmental mail following established Accounts Payable procedures.
Ensure expenditures follow established policies and procedures.
Audit and review vendor statements and reconcile outstanding charges.
Contact and work with vendors to reverse errors on statements.
Review complex discrepancies.
Assist in developing and implementing policies and procedures.
Serve as a liaison to BCN Purchasing.
Assist departments in interpreting Accounts Payable and purchasing processes.
Establish and maintain excellent working relationships with administration, faculty, staff, students, departments, state agencies, and external suppliers.
Perform other duties as needed.

Benefits

Health insurance options, including dental and vision.
19.25% retirement match in PERS.
Life insurance and generous annual and sick leave.
Sports and Fitness Center membership options for the employee and spouse or domestic partner.
ComPsych employee support.
Free parking at all TMCC campus locations.
No state income tax.
Discounts and employee purchase programs for full-time faculty and staff.
Classified Grant-in-Aid: tuition is paid in full for classified employees taking courses applicable to degree completion or job-related.
Classified Registration Fee Reduction Program for spouses, domestic partners, and dependents of classified employees working at least 53%, for undergraduate courses through TMCC.