Accounting Specialist Jobs

About The Position

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a closely related field. Alternatively, an associate degree with relevant accounting experience may be considered.
• Two or more years of accounting, bookkeeping, payroll, project accounting, or financial-system experience.
• Working knowledge of general-ledger accounting and account reconciliations.
• Proficiency in Microsoft Excel, including formulas, filtering, sorting, pivot tables, and data reconciliation.
• Ability to research discrepancies and follow transactions between multiple systems.
• Strong attention to detail and commitment to accurate work.
• Ability to organize documentation and meet recurring deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential payroll, employee, and financial information appropriately.
• Willingness and ability to learn Deltek Costpoint, iSolved/GovConPay, government-contract accounting, and company-specific processes.

Nice To Haves

• Experience using Deltek Costpoint.
• Experience using iSolved, GovConPay, or another payroll and human-resources information system.
• Experience with payroll reconciliation or payroll-to-general-ledger integration.
• Experience working for a government contractor, aerospace company, aviation business, engineering company, or other project-based organization.
• Familiarity with project accounting, labor distribution, indirect costs, or government-contract billing.
• Experience supporting a small or growing business where employees handle a variety of responsibilities.
• Familiarity with FAR cost principles or government-contract accounting requirements.
• Experience assisting with accounting-system implementation, data cleanup, or process documentation.

Responsibilities

• Prepare and enter journal entries with appropriate supporting documentation.
• Reconcile bank accounts, credit cards, payroll accounts, accrued expenses, prepaid expenses, and other balance-sheet accounts.
• Assist with monthly, quarterly, and annual financial close activities.
• Review general-ledger activity for accuracy, completeness, and proper classification.
• Research and resolve accounting discrepancies.
• Maintain organized and audit-ready accounting records.
• Assist with financial schedules and supporting documentation requested by management, auditors, lenders, customers, or outside accountants.
• Support accounts payable and accounts receivable activities as needed.
• Perform routine accounting and administrative activities within Deltek Costpoint.
• Assist with employee, vendor, organization, project, account, and labor-category maintenance.
• Review time and expense transactions for completeness, coding accuracy, and proper approvals.
• Assist employees with basic Costpoint timekeeping and expense-report questions.
• Support project setup, project-account mapping, labor-category assignments, and employee-project access.
• Research system errors and coordinate corrections with internal users or outside system consultants.
• Assist with posting and reconciling labor, payroll, accounts payable, accounts receivable, and general-ledger transactions.
• Help document Costpoint processes, controls, and user procedures.
• Support future Costpoint process improvements and system integrations.
• Assist with payroll preparation, review, and reconciliation.
• Review employee payroll data, deductions, benefits, paid leave, labor distributions, and organizational assignments.
• Coordinate employee setup and changes between iSolved/GovConPay and Deltek Costpoint.
• Reconcile payroll registers to Costpoint labor and general-ledger postings.
• Identify and help resolve payroll-interface or labor-distribution discrepancies.
• Maintain payroll and employee accounting documentation.
• Assist employees and managers with routine payroll, timekeeping, and leave-balance questions.
• Coordinate with the payroll provider when system corrections or additional support are required.
• Support accounting for government contracts, subcontracts, commercial projects, overhead, general and administrative activities, business development, bid and proposal, and unallowable costs.
• Review transactions for appropriate project, organization, account, and labor-category coding.
• Assist with project cost reporting, budget-to-actual analysis, and financial reporting.
• Support customer billing and preparation of invoice documentation.
• Help ensure labor, travel, and other project costs are properly supported and consistently recorded.
• Assist with documentation needed for government-contracting compliance and future audits.
• Develop an understanding of FAR cost principles, indirect-cost allocation, timekeeping requirements, and government-contract accounting practices.
• Create and maintain written accounting procedures, checklists, and desk guides.
• Help improve accounting workflows and reduce manual or duplicate processes.
• Maintain accounting trackers and recurring task schedules.
• Support implementation of internal controls appropriate for a growing small business.
• Assist the Director of Finance with special projects and financial analyses.
• Perform other accounting and administrative duties as assigned.