Financial Accounting and Budget Specialist - Office of Fiscal Affairs - School of Medicine

Wayne State University•Detroit, MI

26d•$63,763 - $76,519•Onsite

About The Position

Wayne State University is seeking an experienced Financial Accounting and Budget Specialist for the Office of Fiscal Affairs in the School of Medicine, based at its Detroit campus. The role provides financial support to several School of Medicine departments, including reporting and resolving issues involving budgets, accounting, vendor quotations and payments, projections, and journal voucher entries. The specialist prepares financial statements, budget plans and projections, reconciliations, adjusting entries, and year-end closing materials, and monitors unit revenues and expenditures. The position also produces statistical, administrative, and financial reports; researches and analyzes data; resolves financial discrepancies and client inquiries; and maintains records using database and spreadsheet programs. The specialist coordinates vendor renewal and price-quote processes for hardware and software maintenance contracts, and may conduct some cost negotiations. The role provides functional supervision and training and gives professional staff direction on methods and procedures. This classification performs moderately complex financial responsibilities for a large department and provides support within established guidelines, policies, and regulations while helping improve the effectiveness and efficiency of systems and operations. The position reports to and receives direction from a management-level classification.

Requirements

Graduation from an accredited college or university, supplemented by coursework in business administration, accounting, or a related field, or an equivalent combination of education and/or experience.
Considerable knowledge of accounting or finance practices or principles.
Project management experience.
Considerable knowledge of and experience with University programs and computing systems, including FMS/BAR, HRS, PPS, and GBS.
Ability to establish and meet deadlines, work under extreme pressure, and function independently.
Strong leadership, analytical, and problem-resolution abilities.
Excellent oral and/or written communication skills.
Ability to communicate effectively with others.
Specialized skills and financial accounting experience to perform moderately complex financial responsibilities for a large department.

Responsibilities

Provide financial support to School of Medicine departments, including financial reporting and resolution of budget, accounting, vendor quotation and payment, projection, and journal voucher issues.
Prepare income statements, balance sheets, activity reports, and other statements concerning unit, program, and budget-allocation financial status.
Oversee general ledger expenditure allocations and develop and maintain accounting procedures for complex general fund, designated, and restricted accounts.
Prepare budget projections and plans; compile estimates; oversee budget execution and review; reconcile funds, indexes, and accounts; and approve and monitor unit revenues and expenditures. May have signatory authority.
Prepare adjusting entries and year-end closing activities for review, and project year-end revenues, expenditures, and deficits using information from department administrators and upper management.
Calculate management figures such as compound interest owed, payroll projections, and expense and payroll accrual adjustments.
Prepare statistical and administrative reports, summaries, and questionnaires concerning department or division activities.
Develop financial reports for University-wide or funded development projects, including EPAF, HR Encumbrance, and Windstar.
Use administrative systems including FMS, HRMS, PPS, and GBS; prepare detailed proposals and specialized reports using Cognos, Access, and Excel; and prepare routine and ad hoc financial reports and analysis.
Research and analyze data for internal and external clients, identify and resolve financial discrepancies and client inquiries, and organize and maintain files using database and spreadsheet programs.
Track and maintain maintenance contract renewals, coordinate vendor renewals and price quotations for hardware and software maintenance contracts, and conduct some cost negotiations as applicable.
Provide functional supervision, train and instruct others on methods and procedures, and direct professional staff on methods and procedures.
Perform related work as assigned.