Accounting Specialist

Kaseware • Denver, CO

26d • Hybrid

About The Position

The Accounting Specialist will support Kaseware, Inc. and its Australian subsidiaries, NexusXplore Pty Ltd and OSINT Combine Pty Ltd. The role is responsible for accounts payable and receivable, maintaining financial transactions, bank reconciliations, monthly journal entries, intercompany activity, month-end close, and annual 1099 filings. Reporting to the Chief Financial Officer, this position contributes to the company’s success by maintaining accurate financial records. The ideal candidate is a hands-on team player who can work autonomously under tight deadlines, communicate proactively, and adapt to a fast-paced environment with a “no job too small” mentality.

The position is based in Denver, Colorado, with a hybrid schedule for Denver-based candidates: three days in the office and two days working from home. The role requires a flexible schedule, including regular early-afternoon or evening overlap with Australian business hours (AEST/AEDT).

Requirements

• Associate or bachelor’s degree in accounting or a related field.
• 3–5 years of experience as a bookkeeper, accounts receivable clerk, accounts payable clerk, or in a relevant accounting role.
• Advanced, hands-on expertise in the Sage Intacct contracts module, multi-entity, and multi-currency functionality.
• Working knowledge of accounts receivable, accounts payable, general ledger, bank reconciliation, and month-end close processes.
• Proficiency with Microsoft Excel and the ability to organize, analyze, and reconcile financial data.
• Ability to work independently and prioritize workload based on team objectives.
• Ability to work in a team environment, with strong coordination, organization, and communication skills.
• Ability to use analytical skills to identify, investigate, troubleshoot, and proactively reconcile issues.
• Excellent interpersonal, negotiation, and conflict-resolution skills.
• Ability to multitask effectively and adjust to changing priorities.
• Strong attention to detail and ability to meet deadlines.
• Ability to work a flexible schedule, including regular early-afternoon or evening overlap with Australian business hours (AEST/AEDT).
• English language proficiency.
• Ability to pass a full CJIS-compliant fingerprint-based background check required for access to criminal justice information.
• Must be authorized to work in the United States; the company is unable to sponsor at this time.

Nice To Haves

• Experience with Avalara.
• Experience with Ramp.
• Experience with FloQast.
• Working knowledge of indirect tax, including GST/VAT and U.S. sales tax for payables and receivables.
• Experience supporting U.S. and international entities, ideally including Australia.
• Prior experience working for a growing startup or multinational company operating internationally.

Responsibilities

• Receive, review, code, and enter vendor bills, credit memos, and employee expense documentation accurately and on time.
• Verify approvals, account coding, supporting documentation, payment terms, and mathematical accuracy before processing payables.
• Maintain vendor records, including contact information, payment terms, tax forms, and remittance information.
• Research and resolve vendor inquiries; reconcile vendor statements, accounts payable aging, and the accounts payable subledger to the general ledger.
• Monitor due dates, discounts, recurring bills, and outstanding items to support timely payments and cash management.
• Maintain invoice, approval, payment, and vendor documentation for audit and management review.
• Process domestic and international vendor payments, including multi-currency wires, and independently verify changes to vendor bank details before payment.
• Collect and maintain vendor tax documentation for each jurisdiction, including W-9, W-8BEN, and Australian ABN details.
• Prepare and file annual 1099 forms.
• Create and distribute customer invoices and credit memos in accordance with contracts, approved billing schedules, and company procedures.
• Maintain customer billing and account records, including contacts, payment terms, tax information, and other required details.
• Apply customer payments, deposits, credits, and adjustments accurately and promptly.
• Monitor accounts receivable aging and follow up on overdue balances professionally and promptly.
• Research and resolve customer billing questions; reconcile accounts receivable subledger balances to the general ledger and prepare supporting schedules.
• Issue multi-currency invoices that meet jurisdictional tax-invoice requirements, including U.S. sales tax and Australian GST invoices.
• Invoice government customers against purchase orders and through procurement or e-invoicing portals when required.
• Prepare accounts receivable aging and collections reports, including DSO, and contribute to cash forecasting.
• Record and maintain financial transactions; prepare and post routine monthly journal entries with supporting documentation.
• Prepare monthly bank reconciliations.
• Process transactions across multiple entities in Sage Intacct, including intercompany invoicing, recharges, and reconciliations.
• Support month-end foreign-exchange revaluation and multi-currency reconciliations.
• Support the group month-end close timetable across U.S. and Australian entities.

Benefits

• Excellent health, dental, and vision insurance with generous company contribution.
• Flexible Spending Accounts.
• Unlimited paid vacation.
• 12 paid company holidays.
• Paid sick time.
• Paid parental leave.
• 401(k) with company matching.
• EcoPass for Colorado-based employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree