Treasury & Accounting Specialist

Petroleum Marketing Group•Falls Church, VA

About The Position

The Treasury & Accounting Specialist supports the day-to-day operations of the Treasury department while providing essential accounting support. The role is responsible for cash management activities, accounts payable processing, bank reconciliations, and accurate financial record-keeping across multiple entities in a fast-paced, multi-entity property management and family office environment. The position involves regular interaction with banking partners, internal teams, and occasional external advisors. It requires handling confidential information and adapting to shifting priorities, particularly around month-end, quarter-end, and special projects such as acquisitions, financing activities, or audit support.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience considered.
At least 2 years of experience in treasury operations, accounts payable, or general accounting.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Excel, including intermediate formulas, pivots, and data organization.
Experience with accounting or ERP systems.
Ability to handle confidential financial information with discretion.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a multi-entity environment.

Nice To Haves

Yardi experience.
Prior experience in real estate, property management, or multi-entity accounting.
Familiarity with bank portals, cash management tools, and payment systems.
Experience supporting month-end close or audit processes.
Knowledge of basic internal controls related to cash and payables.

Responsibilities

Assist with daily cash positioning, monitor bank balances, and forecast short-term cash needs.
Process and track wire transfers, ACH payments, and other electronic disbursements.
Maintain and update cash flow schedules and liquidity reports.
Support bank relationship activities, including gathering documentation for renewals, authorized signer updates, and account maintenance.
Help prepare materials related to credit facilities, interest optimization, and deposit management.
Monitor and follow up on outstanding items, exceptions, and banking issues.
Process vendor invoices, employee reimbursements, and other payables accurately and promptly.
Match invoices to purchase orders or contracts where applicable and obtain proper approvals.
Prepare and process payment runs using checks, ACH, and wires in accordance with company policies.
Perform or assist with bank reconciliations and resolve discrepancies.
Maintain accurate vendor records and support 1099 preparation.
Assist with month-end close activities, including accruals, account coding, and supporting schedules.
Help ensure proper coding and allocation of expenses across entities and properties.
Support basic general ledger maintenance and journal entry preparation as needed.
Maintain organized electronic and physical files related to treasury, banking, and accounts payable documentation.
Respond to inquiries from property managers, operations, and leadership regarding payment status and cash-related questions.
Assist with audit preparation by gathering requested supporting documentation.
Identify process improvements to increase efficiency and reduce errors.
Perform other related duties as assigned to support the Treasury and Finance functions.