Training Coordinator Jobs

About The Position

Requirements

• Bachelor’s Degree in Business Administration, Education, Public Administration or a related field.
• Two (2) years' experience in administrative support, program coordination, or operations support.

Nice To Haves

• Experience in Contract Training or non-credit programs, including enrollment and course creation.
• Skilled in Banner, Workday, and relevant enrollment and scheduling software systems and college finance/budgeting systems.
• Bilingual (English/Spanish).

Responsibilities

• Works collaboratively with Human Resources and Payroll to hire Contract Training instructors and staff and leads new instructor orientation and new instructor onboarding.
• Creates procurement, contract and payroll process for creating and issuing contracts, purchase orders, third-party payments, and reimbursements for CT instructors.
• Schedules classes and events for CT college and third-party contract classes using scheduling software.
• Investigates and resolves room conflicts to ensure smooth class operations.
• Schedules off-campus courses, facilitates field trip classes and events, reserving college transportation for courses when needed.
• Enrolls students in all CT college and third-party vendor classes.
• Sends enrollment invoices to Accounts Receivable for invoicing.
• Receives and files all required instructor-generated paperwork.
• Produces timely and accurate data and reports for local, state, federal audit compliance.
• Provides department supervisor with supporting materials for grant procurement and compliance.
• Communicates directly with grant accountants to deliver requested information.
• Collaborates with other community programs to ensure fulfillment of grant requirements.
• Prepares work orders for maintenance and repair needs of offices, classrooms and public spaces to ensure all equipment is ready for class instruction.
• Purchases all instructional supplies, materials and equipment to ensure teachers have the necessary teaching tools.
• Contributes to production of marketing materials and campaigns to bolster the program’s visibility and student engagement.