Staffing Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Minimum two years of progressive experience in hospitality, staffing coordination, or event operations is preferred.
• Demonstrated affinity for Blue Plate’s mission to care more for others through food and service experiences.
• Discretion, maturity, and professionalism when handling sensitive situations.
• Strong service standards and attention to detail.
• Ability to lead people and achieve results through others.
• Ability to solve problems and make decisions in a fast-paced, high-pressure environment.
• Highly organized and able to handle multiple responsibilities.
• Ability to read, write, and speak English proficiently.
• Dependable and responsible.
• Guest-service orientation.
• Valid driver’s license with a good driving record and ability to meet company auto insurance requirements.

Nice To Haves

• Associate’s or bachelor’s degree in Hospitality or a related field.
• Bilingual skills.

Responsibilities

• Export new events daily from CaterXpert into Nowsta and ensure event creation is accurate and timely.
• Obtain and verify event details needed to align staffing with event scope, client needs, and service standards.
• Maintain and update the scheduling platform for accurate, real-time visibility.
• Communicate discrepancies or missing event information to the Senior Staffing Manager and Operations team.
• Support FOH service and BOH culinary staffing coordination with the Senior Event Staffing Manager.
• Independently schedule small-scale events according to established guidelines and staffing requirements.
• Assist with scheduling and staffing coordination for large-scale and complex events.
• Assign staff according to skills, experience, availability, and event requirements, maintaining awareness of team member capabilities.
• Monitor staffing coverage and adjust assignments for call-offs, schedule changes, or operational needs.
• Ensure adequate staffing across events and respond to last-minute changes by reallocating staff or sourcing replacements.
• Give special attention to staffing private residences, promotional events, and high-profile functions.
• Communicate promptly and professionally with FOH and BOH field teams, including schedule updates, cancellations, and staffing changes.
• Maintain current employee contact information and availability records.
• Support coordination between field teams and Operations, Sales, and HR; collaborate with Sales and Operations on event execution and service delivery.
• Coordinate scheduling and communications with third-party staffing agencies during high-volume periods and maintain professional agency relationships.
• Track agency usage and staffing allocations and ensure agency staffing meets service standards and event requirements.
• Prepare staffing-related materials, including schedules, event assignments, and staff communications.
• Support onboarding readiness by ensuring staff are scheduled and informed before events.
• Attend weekly production and staffing meetings as required.
• Provide onsite event support when requested to assist with staffing adjustments or operational needs during busy season.
• Perform additional duties as required to support staffing operations and event execution.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid time off (PTO) with sick leave
• Commuter benefits
• Flexible Spending Account (FSA)
• Free meals
• Pet insurance options
• Wellness rewards
• Employee Assistance Program (EAP)
• Resources to support work and life