Records Specialist Jobs

About The Position

Requirements

• High school diploma or GED preferred.
• Previous hospital or medical office experience preferred.
• Previous experience handling patient health information, medical records document imaging, and/or medical records is strongly preferred.
• Complete state certification and continuing education if required for birth certificate processing.

Nice To Haves

• Hospital or medical office experience.
• Experience handling patient health information, medical records document imaging, and/or medical records.

Responsibilities

• Retrieve discharged medical records from hospital departments and reconcile them to ensure all records are accounted for.
• Facilitate retrieval and printing of medical records from storage, and store, archive, and retain documents and alternate media that cannot be scanned into HPF/MPF.
• Assist with physician suspensions by evaluating whether a physician should be suspended, preparing recommended suspension lists for approval, sending notice letters, and making reminder calls.
• Prepare medical records and loose documents for scanning.
• Scan medical record documents and index the documentation.
• Perform paper-document-to-PC-screen quality-control validation to ensure all documents associated with each record have been scanned.
• Complete any state-required certification and continuing education for birth certificate clerk duties, following state-defined guidelines and processes.
• Interact with parents to collect and document birth information, deliver appropriate forms, and guide them in completing the forms.
• Help parents complete Acknowledgment of Paternity forms, using patience, diplomacy, and sensitivity where parental responsibility is disputed.
• Review patient medical records and other resources as needed to obtain required birth information.
• Support HPF/MPF workflow queues, applicable 3M 360 Encompass worklists, unbilled-account resolution, and physician-suspension processing.
• Serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan and flexible spending accounts.
• Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.