Records and Information Management Specialist

Indian Health Service • Rockville, MD

13h • Onsite

About The Position

This position is in the Office of the Executive Secretariat Staff (ESS), under the Office of the Director, at Indian Health Service (IHS) Headquarters in Rockville, Maryland. The incumbent provides expert advice and manages records issues for ESS, applying federal records management laws, regulations, and policies. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

The specialist administers ESS’s records and information management program, ensuring adequate documentation of the office’s functions, actions, transactions, and decisions. The role involves maintaining a records management program, coordinating with agency records personnel, advising leadership, evaluating compliance, maintaining a computerized database, developing manuals and directives, and recommending improvements to records processes and practices. The specialist also serves as ESS’s liaison to the IHS RIM Officer and coordinates ESS responses to relevant FOIA requests.

The position requires at least one year of specialized experience equivalent to the GS-11 level. There are no education requirements. Appointment conditions include U.S. citizenship, a federal background investigation and financial suitability review, direct deposit, required identification, and other conditions described in the announcement. Recruitment or relocation incentives may be authorized, and an at least one-year service agreement will be required if applicable.

Requirements

• At least one year of specialized experience equivalent to the GS-11 grade level.
• Experience performing records and information management functions, including applying federal records management laws, regulations, policies, and NARA requirements.
• Experience managing records throughout their life cycle, including creation, maintenance, use, retrieval, safeguarding, retention, transfer, and disposition.
• Experience reviewing records management practices for compliance and identifying deficiencies.
• Experience providing technical guidance or training to staff on records management requirements.
• Experience analyzing records management processes and recommending improvements to policies, procedures, electronic records practices, or recordkeeping systems.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Successfully pass the required federal background investigation and financial suitability review.
• Submit a Confidential Financial Disclosure Form.
• Successfully pass the E-Verify employment verification check and establish direct deposit.
• Present two valid forms of identification before appointment; a state-issued ID or driver's license must be REAL ID-compliant.
• Applicants must meet qualification requirements within 30 days of the announcement closing date.
• Competitive-service merit promotion candidates must have completed one year at the next lower grade level; this requirement does not apply under the Excepted Service Examining Plan.

Responsibilities

• Maintain ESS’s records management program in accordance with federal records legislation and requirements, including systematic retention, transfer, retrieval, and retirement of records.
• Apply specialized Records and Information Management (RIM) knowledge and identify procedures and methodologies to improve records life-cycle management.
• Coordinate with the IHS Records Manager, records liaisons, file custodians, and others involved in the agency records management infrastructure.
• Communicate with, organize, train, and assist ESS team members in accomplishing agency RIM objectives.
• Lead administration of the ESS RIM program to ensure adequate documentation of ESS functions, actions, transactions, and decisions.
• Conduct on-site evaluations to verify compliance with statutory and regulatory guidance, assess process efficiency and economy, and provide technical assistance.
• Maintain an up-to-date computerized database and monitor progress of the records management process.
• Develop long-range strategic goals and resource projections.
• Create records management manuals and directives.
• Review records management procedures for compliance with NARA policies and practices.
• Advise the ESS Director on processes needed to address increasing workloads and changing RIM laws and departmental policies.
• Develop issue and opinion papers with recommendations for improving management of ESS records.
• Advise on records management implications of using information technology.
• Identify matters and issues affecting ESS policies and recommend resolutions to higher-level management staff.
• Serve as the ESS Records Management Liaison to the IHS RIM Officer and provide ESS input for coordination with NARA and other government agencies on records management issues.
• Determine and coordinate ESS responses to relevant FOIA requests.

Benefits

• Federal annual leave accrual based on years of federal service; newly appointed federal employees may receive credit for directly related prior non-federal experience or active-duty uniformed military service when determining accrual rate.
• Recruitment or relocation incentives may be authorized.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed