Records and Information Management Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Nashville, TN

About The Position

The Records and Information Management Specialist identifies and maintains records in accordance with Department of Justice, Executive Office for the United States Attorneys, and United States Attorneys' Office policies and procedures. The position performs projects and assignments involving official records, including official electronic media; maintains file arrangement systems, filing procedures, and techniques for official records and case materials; and provides technical advice and assistance to USAO personnel on records management issues in conformance with applicable policies, guidelines, and regulations. The specialist supports the maintenance, preservation, and archiving of official records, and ensures the prompt, systematic disposition of temporary records according to the applicable records schedule. The position also performs administrative and office support duties, monitors docketing work, reviews documentation for opening and closing criminal and civil cases, and works with Assistant United States Attorneys to ensure non-records are removed and case files are properly formatted. The specialist ensures appropriate docketing codes are selected and determines whether incoming cases require special handling.

Requirements

Be a U.S. Citizen or National.
Meet all qualification requirements by the announcement closing date.
At the GS-07 level, have at least one year of specialized experience equivalent to the GS-05 level in federal service.
Specialized experience includes working on projects and assignments involving official records, including electronic media; maintaining official-record filing systems and techniques; entering information into an electronic recordkeeping system; organizing and archiving physical and electronic files; retrieving information through query routines or hard-copy reports; and reviewing legal documents to determine appropriate coding and data entry.
Complete satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing; continued employment is subject to favorable background-investigation adjudication.
Be registered for Selective Service, if applicable.
If selected, complete a one-year probationary period if required.
Education cannot be substituted for specialized experience.

Responsibilities

Identify and maintain records according to Department of Justice, Executive Office for the United States Attorneys, and USAO policies and procedures.
Perform projects and assignments involving official records, including official electronic media.
Maintain file arrangement systems, filing procedures, and filing techniques for official records, including case materials.
Provide technical advice and assistance to USAO personnel on individual or case-related records management issues.
Support the preservation and archiving of official records and the systematic disposition of temporary records according to the appropriate records schedule.
Maintain correspondence logs, calendars, and tracking systems.
Monitor and review docketing work by employees in other office units to ensure data is entered correctly and promptly.
Receive and review documentation required to open and close criminal and civil cases.
Work with Assistant United States Attorneys to remove non-records and ensure case files are in proper format.
Ensure appropriate codes are selected in the docketing system and determine whether incoming cases require special handling.