Records and Information Management Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Nashville, TN

About The Position

The Records and Information Management Specialist identifies and maintains records in accordance with Department of Justice, Executive Office for the United States Attorneys, and United States Attorneys Office policies and procedures. The role handles projects involving official USAO records, including electronic media, and maintains file arrangement systems, filing procedures, and techniques for official records and case materials. The specialist provides technical advice to USAO personnel on records-management issues, supports preservation and archiving, and ensures temporary records are systematically disposed of according to the applicable records schedule. The position also performs administrative support, including maintaining correspondence logs, calendars, and tracking systems. It monitors docketing work, reviews documentation to open and close criminal and civil cases, works with Assistant United States Attorneys to remove non-records and format case files, and ensures appropriate docketing codes and special handling are applied. The GS-7 qualification requires one year of specialized experience equivalent to the GS-5 level. Education cannot substitute for experience.

Requirements

U.S. citizenship or nationality.
For the GS-7 level, one full year of specialized experience equivalent to the GS-5 level.
Specialized experience includes working on official records projects, maintaining filing systems and procedures, entering information into an electronic recordkeeping system, organizing and archiving physical and electronic files, retrieving information using query routines or hard-copy reports, and reviewing legal documents for appropriate coding and data entry.
Meet all qualification and eligibility requirements within 30 days after the announcement closing date and before placement.
Federal employees must meet time-in-grade requirements within 30 days after the announcement closing date.
Register for Selective Service, if applicable.
Satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing; continued employment is subject to a favorable background investigation.
If selected, may be required to complete a one-year probationary period.

Responsibilities

Identify and maintain records according to Department of Justice, Executive Office for the United States Attorneys, and United States Attorneys Office policies and procedures.
Perform projects and assignments involving official USAO records, including official electronic media.
Maintain file arrangement systems, filing procedures, and filing techniques for official records, including case materials.
Provide USAO personnel with technical advice and assistance on individual or case-related records-management issues in accordance with policies, guidelines, and regulations.
Support maintenance of official records, including preservation, archiving, and prompt systematic disposition of temporary records according to the appropriate records schedule.
Perform administrative and office support duties, including maintaining correspondence logs, calendars, and tracking systems.
Monitor and review docketing work by employees in other office units to ensure data is entered correctly and on time.
Receive and review documentation required to open and close criminal and civil cases.
Work with Assistant United States Attorneys to ensure non-records are removed and case files are in proper format.
Ensure appropriate codes are selected in the docketing system and determine whether incoming cases require special handling.