Supervisory Records and Information Management Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•San Francisco, CA

About The Position

The Specialist leads and manages the U.S. Attorney’s Office for the Northern District of California’s records and information management program. The role establishes policies, standards, and metrics to support effective handling, storage, and disposition of records across all media. It provides technical guidance on records management requirements, system design, archival practices, and operational improvements, and designs and implements records systems and procedures that support preservation, access, and disposition of electronic and non-electronic records. The position oversees retention, destruction, transfer, and archiving processes to ensure compliance with legal, regulatory, and organizational requirements. It also supervises docketing and records management staff. Responsibilities grow in complexity as training and experience progress.

Requirements

U.S. citizenship or nationality.
At least one year of specialized experience equivalent to the GS-11 level.
Specialized experience managing a records program, including proper creation, maintenance, retention, and disposition of organizational records.
Experience advising management and staff on records management practices, information requests, and procedures for handling and transferring records.
Experience conducting records inventories and supporting reviews or assessments to identify issues and recommend improvements.
Experience managing tracking and docketing systems for cases, filings, deadlines, and related records.
Experience maintaining file plans, retention schedules, procedures, and records-related resources.
Meet applicable Selective Service requirements.
Federal employees must meet time-in-grade requirements within 30 days after the announcement closing date.
Meet all qualification and eligibility requirements within 30 days after the announcement closing date and before placement.
A satisfactory pre-employment adjudication, including fingerprint, credit, tax, and drug checks; continued employment is subject to a favorable background investigation.
If selected, complete a one-year probationary period if required and a one-year supervisory or managerial probationary period unless previously completed.
Clearly describe the required specialized experience in the resume.

Responsibilities

Provide technical guidance on records management requirements, system design, archival practices, and operational improvements.
Analyze organizational operations and design and implement records systems, procedures, and solutions for preservation, access, and disposition of electronic and non-electronic records.
Oversee records retention, destruction, transfer, and archiving processes to ensure alignment with legal, regulatory, and organizational requirements.
Supervise docketing and records management staff by assigning work, setting priorities, evaluating performance, resolving issues, and managing leave and disciplinary actions.
Lead and manage the office’s records and information management program, including establishing policies, standards, and metrics.