Records and Information Management

Veterans Health Administration•Biloxi, MS

7d•Hybrid

About The Position

The Records and Information Management Specialist serves as the Facility Records Officer and ensures that institutional federal records of vital, historical, fiscal, and legal value are identified and preserved in accordance with federal laws, regulations, directives, and policies. The specialist is the senior technical advisor responsible for formulating policy, conducting strategic analysis and planning, conducting program outreach, coordinating activities, and delivering training. The position is full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m., although the schedule may change based on facility needs. Telework may be authorized and eligibility will be discussed during the interview. This is not a virtual position. The work is generally sedentary, with frequent walking, standing, and bending while searching for files, and occasional lifting and carrying of record boxes and bulky files. Work may take place in an office and may involve occasional travel to geographically separated units, HCA, or CBOCs.

Requirements

U.S. citizenship.
Meet the GS-11 qualification requirements by the announcement closing date.
For current or former federal employees with applicable federal service, meet the time-in-grade requirement of 52 weeks at GS-09 for a GS-11 position.
Qualify through one of the stated routes: at least one year of specialized experience equivalent to GS-09; three years of progressively higher-level graduate education leading to a Ph.D. or an equivalent doctoral degree in a related field; or a qualifying combination of graduate education beyond the first two years and specialized experience.
Specialized experience, if used, must include relevant competence in public speaking and executive-level briefings; adult learning and developmental training; applying analytical techniques and evaluative criteria to improve program effectiveness and productivity; developing and using program metrics, dashboards, audits, surveys, and reports; and knowledge of agency information systems and archiving processes.
Document experience on the resume with job title, duties, start and end month/year, and hours worked per week.
Submit transcripts if education is used to qualify; foreign education requires a Certificate of Foreign Equivalency with the transcript.
Complete the required application steps and online assessment.
Register for Selective Service if a male born after December 31, 1959.
Complete a background/security investigation and online onboarding, and provide acceptable identification for pre-employment requirements.
Participate in the seasonal influenza vaccination program; a medical evaluation may be required.
Serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

Ensure compliance with recordkeeping requirements for VHA records.
Develop and use records management metrics, dashboards, audits, surveys, and other reports to identify potential issues in the health care system’s records management program.
Maintain the health care system’s master records inventory and file plan.
Conduct regular internal records management reviews and audit records maintained by service lines to help offices maintain appropriate procedures.
Formulate and implement professional organizer techniques and strategies to streamline file-system organization across different storage environments.
Provide ongoing general and program-specific records management training to staff, including records liaisons, on creating, maintaining, using, storing, and disposing of records.
Educate end users on using inventory and file-plan organizations through inventory and file-plan systems and metadata repositories.
Collaborate with the Office of General Counsel when a litigation hold is received and advise personnel on litigation-hold procedures to safeguard and make available relevant records.
Advise health care system personnel on maintaining or disposing of documents not included in an approved System of Records and serve as a point of contact for unscheduled records.