Junior Records and Information Management Analyst

QualX • Springfield, VA

8d

About The Position

Manage Office of Strategic Wealth (OSW) records content throughout its life cycle, from creation through disposal of temporary content and archiving or transfer of permanent content to the National Archives. Work in accordance with the Federal Records Act, 36 CFR Parts 1220–1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, the OSW Records Information Management (RIM) Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule.

The role supports records reviews, organization, metadata management, electronic repository operations, records disposition, finding aids, and OSW’s transition to digital government. It also assists with identifying records responsive to information requests and with maintaining RIM procedures, reports, deliverables, and training materials. The analyst researches current trends and provides additional ad hoc records and information management support to the federal client.

Requirements

• Top Secret security clearance.
• Bachelor’s degree in an information management-related field, or an equivalent combination of education and/or experience.
• Strong analytical, organizational, and leadership skills; attention to detail; professional written and verbal communication; and reading comprehension skills.
• Ability to learn to speak authoritatively about the Federal Records Act, NARA guidelines, and other documents governing federal records management practices.
• Interest in developing subject matter expertise in federal records management policies and procedures.
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint.

Nice To Haves

• At least 1 year of demonstrated performance related to the listed duties and responsibilities in direct support of DoW/OSW records management; desired but not required.

Responsibilities

• Conduct records management reviews to determine record content, office of origination, disposition, classification level, inclusive age range, disposition date, and other pertinent information.
• Organize records for appropriate maintenance and disposition.
• Identify and apply metadata.
• Prepare summaries of findings and tracking/log sheets for records overdue for disposition, for government approval.
• Support ingestion, maintenance, and disposition of records in an electronic records repository.
• Validate metadata accuracy and completeness and perform data cleanup in the records and information management database as needed.
• Create or update finding aids for selected OSW records collections in accordance with NARA requirements.
• Validate or counter, with appropriate justification, NARA findings on samples of disposition-eligible record collections in support of the annual transfer of OSW record collections from federal records centers to the NARA II facility.
• Support OSW’s transition to digital government, including legacy file type conversion and implementation of NARA electronic records management policy and bulletins.
• Assist in identifying records responsive to information requests, FOIA requests, litigation, MDR requests, Presidential requests, Congressional requests, and historical research requests.
• Assist in writing and updating a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents.
• Assist in preparing status reports and other contract deliverables.
• Assist in creating and delivering presentations, including training, program briefings, and project summaries.
• Research and monitor trends, best practices, and developments in information management.
• Support additional ad hoc records and information management requirements for the federal client.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level