Records Specialist

Big Stone County • Ortonville, MN

10h

About The Position

Big Stone County is seeking a regular full-time Records Specialist in the Finance and Government Services Department. The position is scheduled for 37.5 hours per week and is a grade 9 role. It assists the Director of Finance and Government Services in planning, organizing, and directing activities of the Recorder’s office. Working with minimal supervision, the Records Specialist performs specialized tasks involving documentation, filing, and recording of real property transactions and military discharges. The role also manages vital records and performs accounting duties. It requires understanding and applying Minnesota statutes, rules, regulations, procedures, and standards governing the Recorder’s Office. The County Recorder’s office also serves as a local issuance office for the Minnesota Department of Health’s Office of Vital Records. Applications are accepted until November 23, 2026.

Requirements

• High school diploma or equivalent.
• One year of experience in a County Recorder Office, legal office, or real estate office, or an equivalent combination of education and experience providing comparable knowledge, skills, and abilities.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.

Nice To Haves

• Two-year degree in a related field.

Responsibilities

• Assist the Director of Finance and Government Services in planning, organizing, and directing the activities of the Recorder’s office.
• Document, file, and record real property transactions and military discharges.
• Manage vital records.
• Perform accounting duties.
• Apply Minnesota statutes, rules, regulations, procedures, and standards governing the Recorder’s Office.

Benefits

• Medical, dental, and vision insurance with employer contributions.
• PERA retirement plan and optional 457(b) plans.
• Vacation and sick leave.
• 12.5 paid holidays annually.
• Employer-paid life insurance, with optional long- and short-term disability coverage.
• Flexible Spending Account for health and dependent care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED