Records Specialist

University of Washington Medical Center•Seattle, WA

1d•$61,368 - $75,720•Hybrid

About The Position

The UW Police Department is hiring a full-time Records Specialist to support records administration and Clery Act compliance. Reporting to the Records & Clery Administrator, the role helps ensure compliance with state and federal mandates, law enforcement accreditation requirements, and university policies and procedures. The position supports the management and security of police records, the accuracy and integrity of information in records systems and related databases, public records request fulfillment, and the University’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The Records Specialist collaborates with department members, university colleagues, and external stakeholders. The position requires attention to detail, strong verbal and written communication, sound judgment and discretion when handling confidential information, the ability to meet deadlines with minimal supervision, and a commitment to customer service. The role is based at the UW Police Department and is predominantly onsite, with occasional remote work possible subject to leadership approval. Occasional evening or weekend work may be required to meet deadlines or respond to urgent requests.

Requirements

Bachelor’s degree in Liberal Arts, Business Administration, Computer Science, I.T., or a related field.
Three years of experience in records management, compliance, or a related field.
No felony convictions and no pattern of misdemeanor convictions that could compromise access to confidential records.
Must successfully complete a background investigation.

Nice To Haves

Experience in records management and compliance in a university or law enforcement setting.
Experience with the New World records management system.
Experience with federal UCR NIBRS reporting.
Knowledge of Axon/Evidence.com.
Experience with Clery Act compliance and reporting.
Experience using records management systems and data analysis tools.

Responsibilities

Organize, maintain, and secure police records, including reports and other documents; assist with the records management system and ensure records are accurately entered and maintained.
Ensure records are destroyed on time in accordance with state, university, and department retention and destruction schedules.
Respond to public disclosure requests with timely, sensitive, confidential, and legally compliant service; review responsive records and update the Public Disclosure Log for pending and closed requests.
Stay current on legal changes and best practices in records management.
Assist with collecting, classifying, and counting crime statistics under the Clery Act and maintain compliance of the Clery 60-day log.
Collaborate with internal and external sources to obtain, analyze, and report crime data; ensure data integrity, identify trends, and make recommendations to support campus safety initiatives.
Support development and dissemination of the Annual Security Report, ensuring timely and accurate reporting.
As needed, provide guidance and training to campus security authorities and other stakeholders on Clery Act requirements and reporting procedures.
Stay current on regulations and best practices related to Clery and campus safety reporting.