Records Specialist

Holland & Knight LLP • Tysons, VA

1d • $26 - $39

About The Position

The Records Specialist organizes and maintains the firm’s records, forms, and information. The role maintains records systems and procedures to support the orderly operation, retention, and disposition of records, and may serve as a liaison between users and offsite vendors regarding operational issues. The specialist also supports internal clients, staff training, departmental procedures, and annual reviews of the Records Management Program.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least 3 years of professional experience in positions requiring maintenance of administrative and client company records.
• Strong computer and database skills.
• Strong initiative and ability to work independently with minimal direct supervision.
• Ability to multitask and prioritize tasks appropriately.
• Excellent organizational skills.
• Effective oral communication skills and ability to interact professionally with firm personnel at all levels.
• Intermediate keyboarding skills of at least 40 accurate words per minute.

Nice To Haves

• Prior law firm experience.

Responsibilities

• File records and maintain computerized indexes in the firm’s records management system.
• Maintain records systems and procedures for the orderly operation, retention, and disposition of records.
• Liaise with users and offsite vendors regarding operational issues, as needed.
• Coordinate data clean-up tasks, including standardizing records classifications.
• Generate reports.
• Assist internal clients with records management questions or issues.
• Train new staff and periodically train existing staff on departmental processes and procedures, including providing guidance and technical assistance.
• Manage sensitive and/or confidential documents.
• Assist with departmental coverage as needed.
• Assist the Director of Records with annual reviews of the Records Management Program.
• Develop departmental procedures as needed.
• Complete special projects and other assigned duties.

Benefits

• Comprehensive medical plans, including PPO and HDHP options.
• Dental and vision plans, including domestic partner coverage.
• Life and AD&D insurance.
• Short- and long-term disability insurance.
• Tax-advantaged health care accounts, including FSAs and HSAs.
• Dependent care FSAs.
• Health advocacy services.
• Behavioral health and counseling resources for family members.
• 401(k).
• Profit sharing.
• Backup dependent care.
• Senior care planning support.
• Resources for individuals with developmental disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.
• Bonus opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level