Records Specialist
About The Position
The Records Specialist prepares, screens, routes, files, and distributes public records. Under general supervision, the position performs administrative and technical work maintaining information and records, including their creation, receipt, maintenance, retention, and disposal. The role maintains City records in accordance with established procedures, searches and retrieves information in response to requests, and assists with preparing, auditing, and scanning records into an electronic document management system. It also processes historical records collections, releases documents in accordance with Freedom of Information Act requests and other applicable laws and procedures, compiles information for City staff, and assists with municipal records accession, retrieval, and disposition under official retention schedules. Other duties may be assigned.
Requirements
- Associate's degree (AA/AS) or equivalent, or an equivalent combination of education and experience.
- Valid driver’s license.
- Working knowledge of Microsoft Office or similar software.
- Ability to lift boxes weighing up to 25 pounds.
Nice To Haves
- Ability to accurately index and maintain records and files.
- Familiarity with records digitization and electronic document management systems.
- Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of records and information.
- Familiarity with the organization and functions of city government.
Responsibilities
- Prepare, screen, route, file, and distribute public records.
- Create, receive, maintain, retain, and dispose of the City’s electronic and paper records.
- Maintain records and files in compliance with established procedures and processes, including published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps.
- Search and retrieve information from files, microfilm, computer records, databases, and document management systems in response to specific requests.
- Assist with preparing, auditing, and scanning records into an electronic document management system.
- Process historical records collections.
- Release information and documents in accordance with Freedom of Information Act requests and other applicable laws and procedures.
- Gather and compile information in response to requests from City staff.
- Assist with the accession, retrieval, and disposition of municipal records as stipulated by official records retention schedules.
- Perform other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
Associate degree
