Laboratory Records Specialist

PathGroup•Coppell, TX

About The Position

The Laboratory Records Specialist monitors and responds to communications through the shared archiving inbox and processes requests for slides, blocks, and requisitions from on- and off-campus locations. The role logs incoming and outgoing materials for traceability, travels on a rotational weekly schedule to assigned off-site locations to file slides using LIS tracking systems, and assists with Legal Hold Requests and the preparation and organization of storage materials. The specialist uses automated laboratory equipment in accordance with standard operating procedures and manufacturer instructions, completes required SOP reviews and educational modules, reports instrument or system malfunctions, and helps ensure workstation coverage. The role requires compliance with HIPAA, safety guidelines, corporate policies, and security practices to protect patient information and other sensitive data. Other duties may be assigned.

Requirements

High school diploma or equivalent.
Access to reliable transportation and communication.
Proof of auto insurance.
Valid driver's license.
At least one year of driving experience.

Responsibilities

Monitor and respond to incoming communication through the shared archiving inbox.
Review and process requests for slides, blocks, and requisitions, both on- and off-campus.
Log all incoming and outgoing materials for traceability and tracking.
Travel to assigned off-site locations on a rotational weekly schedule to perform slide filing using LIS tracking systems.
Assist with Legal Hold Requests, including collecting and placing materials in designated off-site Legal Hold libraries.
Help prepare aged storage cabinets for transport to deep storage, including materials for Continuing Medical Centers (CMCs).
Support rotation and reorganization of block, slide, and requisition storage areas to optimize space utilization.
Use automated laboratory equipment according to standard operating procedures and manufacturer instructions.
Complete required SOP reviews and educational modules.
Notify supervisors of instrument or system malfunctions.
Ensure workstations are properly staffed, including arranging coverage during breaks or shift changes.
Maintain HIPAA compliance and protect the confidentiality of patient data.
Safely handle biological specimens, chemicals, and potentially infectious materials in accordance with safety guidelines.
Apply and learn new computer programs and applications related to archiving and laboratory management.
Perform responsibilities in alignment with security best practices, regulatory guidelines, and corporate policies to protect protected health information and other sensitive company data.
Work with other departments within PathGroup and subsidiaries.
Perform other duties as assigned.